ADMINISTRATIVE ASSISTANT TO TPRS COORDINATOR

\nEctor County Independent School District\n

TEEN PARENT SERVICES

- ODESSA, Texas This job is also posted in Ector County ISD\nJob Details\n

Job ID:

4766632\n

Application Deadline:

Aug 30, 2027 11:59 PM (Central Standard Time)\n

Re-Posted:

Today\n

Starting Date:

To Be Determined\nJob Description\n

Job Title:

Administrative Assistant to

TPRS Coordinator Wage/Hour Status:

Non-Exempt\nReports to: Coordinator to

TPRS Pay Grade:

Clerical Pay 5\nDept. /

School:

Administration Days:

227\n

Supervises:

NA\n

Primary Purpose:

The goal of the Administrative Assistant is to assist the Teen Parent coordinator in maintaining a confidential, professional, pleasant atmosphere while accomplishing multiple tasks as quickly and efficiently as possible. Works with and positively impacts identified at-risk children from a varied backgrounds in conjunction with State Compensatory guidelines to prevent students from dropping out and encourage students to graduate.\n

Qualifications:

Education/Certification:

\nHigh School Diploma or equivalent preferred\n

Special Knowledge Skills:

\nSkill and experience in all office procedures\nSkill and experience with computer software programs/technology\n

Experience:

\nSuccessful Office Experience\nExcellent organizational and time management skills\n

Major Responsibilities and Duties:

\nAssist the coordinator in the preparation of the annual program budget.\nMaintain and keep accurate accounts of budgeted funds.\nProcess and record all requisitions, purchases orders, and invoices pertaining to budget funds\nMaintain and enter requisition all office supplies, postage, office machine, maintenance, contracts and services charges, etc.\nMaintain and assist with MOUs.\nReports, collect data and complete the reports as assigned, summer addresses for payroll office and personnel, Award banquet.\nMaintain and prepare payroll staff personnel, KRONOS, Extra Duty Payroll, and Tutors.\nAssist all calls, students, parents, or staff on directions and/or information needed, take messages, and see that all message is delivered to the appropriate individuals.\nPrepare student working folders with intake and student information from Ascender, and confirm that each student has been coded properly.\nAssist with maintaining homebound logs and attendance weekly.\nMaintain all inventory for the department, and prepare inventory check out to staff and students.\nAssist and maintain organization skills for the department, TEAMS, Employee Folders, weekly counts, daily use of vans, etc.\nHandle correspondence for the program, sort and distribute mail, and report maintenance problems or technical issues.\nAssist and coordinate the department webpage, Twitter, and Facebook page, scheduling events such as health educational fairs, field trips, and senior celebrations.\nCreate spreadsheets on excel, and PowerPoint, convert PowerPoint to movie and upload on YouTube.\nEncourage and support students to maintain a healthy education by mailing birthday cards monthly and assisting with six weeks' celebrations for academic performance. Responsible for entering and maintaining personal SMART goals yearly.\nAssist with team building.\nOther duties as assigned by the coordinator

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

\nWork with frequent interruptions; maintain emotional control under stress; Repetitive hand motions; prolonged use of the computer. Occasional prolonged and irregular hours.\nThe foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand, and attest to the above description and funding relating to my daily activities.\n

Signature Date Position Type:

Full-Time\n

Salary:

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