Administrative Coordinator

We are looking for an organized Administrative Coordinator to support daily office operations and keep teams working efficiently in Odessa, Florida. This Long-term Contract position is ideal for someone who can manage competing priorities, maintain accurate records, and provide dependable administrative support across multiple functions. The role offers a mix of coordination, documentation, scheduling, and office support responsibilities in a fast-paced environment.

Responsibilities:

• Maintain inventory levels for office, pantry, and cleaning supplies, and arrange replenishment to keep the workplace fully operational.
• Coordinate calendars, meetings, and conference arrangements, ensuring schedules are accurate and logistics are handled smoothly.
• Draft, format, and revise letters, reports, and other business documents with strong attention to detail and professionalism.
• Support project leaders with administrative assignments, including special projects and assistance with submittal-related tasks for estimating activities.
• Arrange domestic and international travel, including airfare, lodging, housing, and ground transportation, while tracking all travel and accommodation requests accurately in Teams.
• Organize and safeguard both paper and digital project files to ensure documentation remains accessible, complete, and properly stored.
• Assist accounting and project teams by receiving deliveries, routing materials appropriately, and providing administrative help as needed.
• Collaborate with internal teams on workflow-related tasks such as purchase requisition support and other office coordination activities.
• Perform routine checks of shared office spaces, including pantry and conference rooms, to maintain cleanliness, organization, and readiness for use.