Office Operation and Administrative Associate (Bilingual English/Japanese) - Plano, TX

Office Operation and Administrative Associate (Bilingual English/Japanese) - Plano, TX at Triup, Inc. Office Operation and Administrative Associate (Bilingual English/Japanese) - Plano, TX at Triup, Inc. in Plano, Texas Posted in about 19 hours ago.

Type:

full-time

Job Description:

Job description:

Position:

Bilingual (English/Japanese)

Operation and Administrative Associate Location:

Plano, TX Salary:

$28-$32/

Hour, Full Time, Direct Hire Work Hours:

9 AM to 6 PM, Monday to

Friday Industry:

Real Estate Summary:

The Operations & Administration Associate provides comprehensive administrative, operational, and coordination support across office operations, internal processes, stakeholder communication, and expatriate support functions. This role serves as a key administrative professional responsible for supporting day-to-day office operations, coordinating with internal and external stakeholders, maintaining operational documentation and records, and providing practical support for expatriate employees and their families. The position also supports cross-functional business operations, process improvement initiatives, investor and client communications, and administrative coordination related to real estate and corporate activities.

Key Responsibilities:

1. Administrative & Office Operations Manage daily office administration, including file organization, correspondence, scheduling, and office supply management. Serve as a primary administrative point of contact for internal teams and external stakeholders, ensuring professional and timely communication. Provide general administrative support, including calendar coordination, document handling, and office operations support. Maintain and update client, property, and operational databases while ensuring data accuracy and accessibility. Support administrative correspondence with customers, business partners, and company personnel. Assist with office contract administration, including renewals, payment coordination, and vendor communication. Coordinate employee travel arrangements and logistics. Prepare meeting notes and maintain organized meeting records and minutes. 2. Document, Contract & Process Support Assist with the preparation, coordination, organization, and maintenance of administrative and real estate-related documents, including contracts, leases, and agreements. Support internal compliance, recordkeeping, and documentation management processes. Assist with maintaining and distributing internal policies, forms, and operational procedures related to administrative, HR, accounting, and compliance functions. Identify opportunities to improve administrative workflows and operational efficiency. Create and maintain presentations and materials for internal and external use. Conduct research, gather information, and organize documents to support business operations and projects. Provide administrative support for entity-related documentation and project records management. 3. Client, Investor & External Partner Support Support communication and reporting activities for domestic and international clients and investors. Assist with transaction-related administrative coordination, including scheduling, document tracking, and communication support. Provide bilingual Japanese-English communication support for clients, investors, and external partners. Coordinate with internal teams and service providers to support issue resolution and operational matters. 4. Expatriate & Executive Support Provide administrative and practical support for expatriate employees and their families, including relocation and daily living assistance. Support visa-related coordination, company vehicle arrangements, and other business administration procedures. Coordinate onboarding and ongoing administrative support for expatriate staff. Support visiting business travelers and guests from overseas. 5. Marketing & Communication Support Support marketing activities, communications, and preparation of promotional materials as needed. Assist with maintaining materials related to property marketing and client communications.

Qualifications & Skills:

Experience in administrative, operations, or office management roles, preferably within real estate, financial services, or corporate environments. Strong organizational, documentation, and process-management skills with attention to detail and confidentiality. Bilingual Japanese-English communication skills and familiarity with Japanese business practices preferred. Ability to manage multiple priorities and coordinate effectively with internal and external stakeholders. Proficiency with standard business software including Excel, PowerPoint, and document management systems.

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person