Find & Apply For Administrative Supervisor Jobs in Plano, Texas

Job Title:

Administrative /

Front Office Coordinator Location:

Plano, TX Duration:

03+ Months (Contract/Temp with the possibility of extension)

Shift:

1st Shift (Monday-Friday, 8:00 AM-5:00 PM)

Pay Range:

$25/hour W2 We are seeking a professional, organized, and customer-focused Administrative / Front Office Coordinator to provide comprehensive front desk and administrative support. This individual will serve as the first point of contact for visitors and callers while also supporting daily office operations, order processing, invoicing, vendor coordination, shipping, and general administrative activities. The ideal candidate is detail-oriented, professional, dependable, and comfortable managing multiple priorities in a fast-paced office environment.

Key Responsibilities:

Manage day-to-day front office operations and ensure the reception area remains professional, organized, and presentable. Greet and welcome visitors, maintain visitor sign-in procedures, and coordinate scheduled guests. Answer and route incoming calls professionally and manage daily voicemail distribution. Support meetings, conferences, and training sessions by coordinating refreshments, lunches, beverages, and room setup. Enter and process orders, including consignment and inventory orders, for invoicing. Enter part numbers, ship dates, and other required order information accurately into internal systems. Work with the Finance team to support timely invoice and bill processing. Follow up with vendors regarding outstanding or late payments as needed. Coordinate with building management and maintenance vendors regarding repairs and facility-related issues. Create and enter purchase orders as requested. Ensure invoices are properly coded and approved for vendor payment. Manage incoming and outgoing mail, UPS/FedEx packages, and other deliveries. Notify employees of incoming deliveries through Microsoft Teams or phone. Assist with occasional outbound shipments. Provide administrative support to managers and internal teams on various projects. Perform other administrative and operational duties as assigned.

Qualifications:

Associate's degree in Business Administration or a related field preferred/required. 3+ years of related administrative, office coordination, receptionist, or front office experience. Strong proficiency in Microsoft Excel, Word, and PowerPoint. Familiarity with SAP is a plus. Excellent written and verbal communication skills. Professional and courteous phone and customer-service etiquette. Strong organizational skills and attention to detail. Ability to manage multiple tasks and priorities effectively. Ability to communicate professionally with managers, customers, vendors, visitors, and internal teams. Basic math skills, including the ability to calculate discounts, percentages, and other basic figures. Strong typing and data-entry skills. Ability to maintain accuracy while working with orders, invoices, purchase orders, and other business documents. Dependable, punctual, and professional appearance. Ability to work onsite Monday through Friday, 8:00 AM-5:00 PM.

Preferred Experience:

Front desk or receptionist experience Administrative coordination Order entry and data entry Invoice and purchase order processing Vendor coordination Shipping and receiving support Facilities or office management SAP or similar business systems Microsoft Teams (LH-ADT) #IND2

Pay:

$23.00 - $25.00 per hour

Benefits:

401(k) Dental insurance Health insurance Referral program Vision insurance Application Question(s): How many years of professional experience do you have in administrative, office coordination, receptionist, or front-office roles? Are you proficient in Microsoft Excel, including data entry, basic formulas, percentages, and calculations? Do you have experience managing a front desk or reception area, including greeting visitors, answering phones, maintaining visitor logs, and directing calls? Do you have experience with order entry or processing customer, inventory, or consignment orders? Do you have experience processing invoices, purchase orders, or vendor payments? Do you have experience managing incoming/outgoing mail, UPS/FedEx packages, shipping, or receiving? Have you used SAP or another ERP/business management system in a professional setting? This is a temporary 60-day contract. Are you comfortable accepting a 60-day assignment? Are you a US Citizen or GCH? If on Visa please mention the Visa Status. Are you ready for background check and drug screen in accordance with the local law and regulations? Please confirm your email address and contact number. Cube Hub payroll is "Bi-Weekly, we pay every-other-Friday. Are you Comfortable with Bi-Weekly payroll policy? What is your Expected Pay Range? Ability to

Commute:

Plano, TX 75023 (Required)

Work Location:

In person