Administrative Coordinator-CRNA Program

Administrative Coordinator-CRNA Program University of the Incarnate Word - 4.1 San Antonio, TX Job Details Full-time $50,000 a year 19 hours ago Benefits Travel reimbursement 403(b) matching AD&D insurance Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Tuition reimbursement Employee assistance program Vision insurance Employee discount 403(b) Loan forgiveness Pet insurance Qualifications Driver's License Office experience Full Job Description Position Information Position Title Administrative Coordinator-CRNA Program UIW Mission University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good. Position Summary The Administrative Coordinator-CRNA ( Certified Registered Nurse Anesthetist) Program is responsible for providing administrative support to the CRNA Program Administration, faculty members and students. The Administrative Coordinator-CRNA Program reports to CRNA Program Director. Benefits UIW has been identified year after year as one of the nation's Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility. Job Duties Job Duty Name Essential Job Functions Description of Job Duties Leads, manages and coordinates all administrative operations to optimize the CRNA program, school and university initiatives (enrollment, recruitment and retention of students). Collaborates with key personnel within the Dean's suite to optimize program operations. Meets regularly with CRNA Program Administrators to provide initial consultation, strategic planning and budgetary insights. Coordinates with essential UIW departments to provide support for students (IT, Student Health Services, Financial Aid, Admissions, Billing and Simulation Nursing Team). Evaluates and manages the needs of the program for process improvements. Communicates timely with students, departments, and university officials. Oversees academic program integrity including correspondence for student admissions, progression, academic probation and dismissals across three geographical locations (San Antonio, Tyler and Corpus Christi). Ensures student onboarding, credentialing, compliance with background checks, drug screening and Sentry MD requirement. Assists with admission articulations for candidate screening. Collects, manages and analyzes data on enrollment, retention, revenue, GPAs, etc. for annual program reports/assessments and program reviews. Maintains and ensures compliance with program, university policies and accreditation standards (Council on Accreditation Nurse Anesthesia and CCNE). Manages vendor contracts, faculty reimbursements for travel expenses, and marketing and branding for the program. Maintains CRNA program repository for software contracts and documents. Creates interview, orientation, info sessions, and graduation event schedules. Assists with budget, as assigned. Participates as needed in admissions committee and executive committee meetings; provides minutes and agendas. Creates an environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Performs other duties as assigned. Qualifications Knowledge Skills and Abilities Ability to effectively learn and apply certified registered nurse anesthetists (CRNA) scope of practice and professional requirements and national standards. Excellent interpersonal communication skills and team collaboration skills. Strong organizational, critical thinking, and problem-solving skills. Proficiency in the use of Microsoft Excel, Word, PowerPoint, Outlook, and Teams or equivalent. Ability to effectively learn and use web conferencing tools. Ability to actively engage with students, faculty and staff members. Ability to conduct respectful relationships with students, faculty and staff members. Ability to work collegially and productively within the university community. Ability to conduct presentations. Ability to effectively learn and apply requirements of grant funding disbursements and financial aid. Ability to work effectively with individuals from diverse communities and cultures. Employee shall adhere to all applicable rules and regulations of the University, School and regulatory agencies. Required Education Associate's Degree or 60 college hours. Required Work Experience Four (4) years of administrative experience in a complex office environment. Note that up to 2 years of additional education will be considered for up to 2 years of experience. Preferred Qualifications Advanced computer skills, communication and organizational skills. Critical thinking and ability to prioritize multiple tasks. Knowledge of academic settings. Presentation literacy. Required Certifications, Licenses or Registrations Must have a valid driver's license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW. Work Hours Monday through Friday 8am to 5pm with extended hours as needed, especially in the planning and execution of events, to meet departmental goals. Physical Demands Ability to lift up to 15lbs for table set-up/tear-down at events, as well as carry office supplies. Ability to reach overhead, bend, squat to retrieve office/events materials. Ability to push/pull event carts holding up to 50 lbs. Ability to actively engage in events for extended periods of time. Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current residents, as well as attend meetings on and off campus. Posting Details Posting Details Posting Number

AS2255PO

Number of Vacancies 1 Job Type Full Time Job Category Staff (non-exempt) Desired Start Date 06/16/2026 Position End Date (if temporary) Reports to CRNA Program Director Salary $50,000 Annualized Open Date 05/15/2026 Close Date Open Until Filled Yes Special Instructions to Applicant

N/A. EOE UIW

is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy). Title IX This position is considered a "Responsible Employee" under Title IX federal regulations and "Mandatory Reporter" under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.