MINIGRIP - SR. ADMINISTRATIVE COORDINATOR

Minigrip, LLC United States, Texas, Seguin 1650 North Heideke Street (Show on map) Jul 28, 2026

TITLE:

Sr. Administrative Coordinator

POSITION OBJECTIVE

The Senior Administrative Coordinator serves as a key link between the office and the warehouse floor, combining administrative leadership with hands-on operational coordination. This role coordinates the daily activities of warehouse forklift drivers and material handlers, ensuring safe, efficient, and well-documented warehouse operations, while also managing the purchasing of materials, supplies, and equipment needed to support the business. The ideal candidate is organized, detail-oriented, and comfortable moving between office-based administrative work and active coordination on the warehouse floor.

QUALIFICATIONS

Associate's or bachelor's degree in business administration, Supply Chain, or related field preferred.\n3+ years of administrative, coordination, or operations experience, including experience coordinating the work of other staff.\nPrior experience in a warehouse, distribution, or logistics environment strongly preferred.\nDemonstrated experience with purchasing, procurement, or vendor management.\nWorking knowledge of forklift safety standards and warehouse operations (certification not required to hold the role, but familiarity with OSHA forklift regulations is expected).\nProficiency in Microsoft Office (Excel, Word, Outlook) and experience with inventory or purchasing software (e.g., QuickBooks, NetSuite, or similar ERP/procurement systems).\nStrong organizational, leadership, and communication skills.\nAbility to manage competing priorities across office and warehouse settings.\nEnsure consistent, dependable attendance and demonstrate a willingness to accommodate non-standard work hours as necessary.\nCapable of effectively managing job-related stress and fostering productive workplace interactions.

JOB RESPONSIBILITIES

Coordinate daily schedules and task assignments for warehouse forklift drivers and material handlers, including shift coverage and workload balancing.\nTrack forklift operator certifications and ensure all drivers maintain current, valid licenses and required safety training.\nCoordinate onboarding and training logistics for warehouse staff, partnering with management on performance matters as needed.\nMonitor adherence to warehouse safety protocols, OSHA compliance standards, and proper equipment handling procedures, escalating issues to management.\nServe as the day-to-day point of contact for scheduling conflicts or operational concerns among warehouse staff, escalating performance issues to management as needed.\nCoordinate daily workflow between the warehouse team and other departments to ensure timely receiving, put-away, and order fulfillment.\nSource, order, and track materials, supplies, and equipment needed for daily business operations.\nBuild and maintain relationships with vendors and suppliers; negotiate pricing, terms, and delivery schedules.\nMonitor inventory levels and reorder points to prevent stockouts or overstock situations.\nProcess purchase orders, match invoices to receipts, and resolve discrepancies with vendors or accounts payable.\nCompare vendor quotes and recommend cost-effective purchasing decisions in line with budget guidelines.\nMaintain accurate purchasing records, vendor files, and material cost documentation.\nMaintain accurate records related to staffing, attendance, safety compliance, and warehouse operations.\nPrepare reports on inventory, purchasing spend, and warehouse team performance for management review.\nManage correspondence, filing systems, and documentation supporting both office and warehouse functions.\nSupport budgeting and cost-tracking efforts related to materials, supplies, and warehouse operations.\nAssist with other administrative and operational projects as assigned. Inteplast Group is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you need a reasonable accommodation for any part of the employment process, please contact us by email at applicantaccommodation@inteplast.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address. 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