Administrative Coordinator

Description We are looking for an Administrative Coordinator to support retail facility operations for stores across assigned states from Chesapeake, Virginia. This is a Contract position focused on organizing maintenance activity, addressing urgent building-related issues, and helping stores receive timely operational support. The ideal candidate brings strong administrative skills, sound judgment, and the ability to manage multiple service requests in a fast-paced environment.

Responsibilities:

• Oversee maintenance and repair requests for retail locations within assigned territories, ensuring issues are tracked and resolved efficiently.
• Coordinate responses to urgent facility incidents such as utility disruptions, weather-related damage, plumbing problems, spills, and other building emergencies.
• Work closely with department leaders to arrange day-to-day facility updates, adjustments, and operational support as needs arise.
• Evaluate incoming service needs, set priorities based on business impact, and maintain accurate records of activity within a computerized maintenance tracking system.
• Build and manage productive vendor relationships to secure dependable service quality and competitive pricing for store locations.
• Monitor request history and service outcomes to support consistent follow-through and clear documentation across assigned stores. Requirements
• At least 2 years of experience in administrative support, facilities coordination, property management, or a related function.
• Experience handling multiple requests in a deadline-driven environment while maintaining strong attention to detail.
• Familiarity with maintenance coordination systems, CRM platforms, or other service-tracking tools.
• Proficiency in Microsoft Excel and general office software used for reporting and record management.
• Strong communication skills with the ability to work effectively with store teams, managers, and external vendors.
• Ability to assess urgent situations, prioritize tasks appropriately, and respond calmly to changing business needs.

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