Inova Primary Care - Fair Oaks is seeking a dedicated Administrative Coordinator to join the team. This role will be full-time Monday - Friday (8am - 5pm). ON-SITE Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

Committed to

Team Member Health:

offering medical, dental and vision coverage, and a robust team member wellness program.

Retirement :

Inova matches the first 5% of eligible contributions - starting on your first day.

Tuition and Student Loan Assistance:

offering up to $5,250 per year in education assistance and up to $10,000 for student loans.

Mental Health Support:

offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.

Work/Life Balance:

offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.

Administrative Coordinator Responsibilities:

Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics; Makes travel arrangements as needed. Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports; Prepares and distributes monthly budget reports; Assists in preparation of annual budget proposals. Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information; Responsible for petty cash fund. Revises and drafts processes and procedures as needed to support efficient and effective department operations; Designs, formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel and Power Point). Ensures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications. Maintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources. Coordinates schedules of support staff to provide backup for department (meetings, education and PTO); Orients new employees and provides training in department policies and procedures. May, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines; Ensures integrity of medical records including patient identification; Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; Returns old medical records to the Medical Record Department at discharge.

Minimum Qualifications:

Education:

High School or GED.

Experience:

One (1) year relevant office or healthcare experience.

Preferred Qualifications:

Education:

Bachelor's degree