Administrative Coordinator I - Research Administration

Posting Details
Come and join the Bearkat community! Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging. SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs. Posting Information This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Requisition 202600076S
Title Administrative Coordinator I - Research Administration
FLSA status Non-Exempt
Hiring Salary This position is a pay grade 08. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf. Occupational Category Technical/Para-Professional
Department Associate Controller - Financial Reporting
Division Division of Finance and Operations
Open Date 03/24/2026
Open Until Filled Yes
Educational and Experience Requirement Bachelor's degree in related field. Two years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered. Nature & Purpose of Position Performs administrative duties to support the operations of the Office of Research Administration (ORA). Serves as the first point of contact for ORA for the internal and external communications. Primary Responsibilities Performs administrative support duties. Manages the ORA departmental inbox and main phone line. Serves as the first point of contact for Principal Investigators (PIs) and department administrators in answering general inquiries. Coordinates and schedules Kick-Off Meetings (KOM) and prepares necessary documentation for meetings to ensure a seamless transition from awarded to active status. Maintains and updates the full-time equivalency (FTE) tracker, used to assist with ensuring that electronic personnel action forms (ePAFs) are submitting in a timely fashion by departments, through regular communication with departments and review of award documentation. Monitors the financial reporting tracker and sending timely reminders and updates of deadlines. Monitors upcoming grant end dates to update Cayuse & Banner statuses as well as proactively alerting PIs and departments regarding the end dates and submission of ePAFs to ensure personnel are transitioned off grant appropriately. Manages departmental purchasing and deposits. Assists ORA staff with the gathering, filing, and organization of grant related documentation. Performs other duties as assigned. Other Specifications Must possess excellent interpersonal skills and a service-oriented mindset. The ability to communicate effectively and efficiently through email and verbally. Proficiency in Microsoft Office (specifically Excel) and other tracking tools. Ability to learn university-specific systems (Banner, Cognos, Cayuse). Strong organization skills and ability to prioritize multiple tasks in a fast-paced environment with strict deadlines. Full Time Part Time Full Time
Position Number Quicklink https://shsu.peopleadmin.com/postings/46694
EEO Statement EEO Statement Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215. Annual Security and Fire Safety Report