Billing Coordinator

Job DescriptionJob Description Billing Coordinator (Hydrovac / Tanker Services)

Company:

Eight Eleven LLC Location:

Phoenix, AZ Salary:

$60,000 - $75,000 (DOE) About Us Eight Eleven LLC is a growing hydrovac, tanker, and pipeline services company supporting contractors, municipalities, and utility providers. We specialize in hydro excavation, liquid waste hauling, and CCTV inspection services. We're looking for a detail-oriented Billing Coordinator to help manage daily tickets, invoicing, and payroll coordination. This role is critical to keeping our operations organized and our billing accurate. Position Overview The Billing Coordinator will be responsible for turning daily field tickets into accurate invoices, supporting payroll review, and working with both field staff and customers to ensure everything is billed correctly and on time. This is a fast-paced role that requires strong attention to detail and the ability to stay organized across multiple jobs. Responsibilities Billing & Invoicing Review and approve daily field tickets with the Field Superintendent Create invoices for hydrovac, tanker, and camera services Ensure billing aligns with: Customer rates Proposals and contracts Approved change orders Submit invoices through customer portals and email Track and include additional charges (dump fees, extra labor, etc.) Customer Setup & Support Onboard new customers (set up rates, contacts, billing requirements) Maintain organized records of customer billing information Work with customers to resolve invoice questions or discrepancies Project Billing Support Reference proposals to ensure accurate billing Assist with preparing change orders and basic pay applications Verify field work is properly documented and billable Payroll Coordination Review daily tickets for accurate hours and job coding Coordinate with field staff to confirm time entries Assist with payroll processing by ensuring approved, accurate data What We're Looking For 1-3 years of experience in billing, admin, or construction support roles Experience with time & material billing or field tickets is a plus Construction / hydrovac / tanker experience preferred Comfortable with Excel and accounting software (QuickBooks is a plus) Strong attention to detail and organization Ability to manage multiple jobs and deadlines Good communication skills with both field teams and customers Compensation & Benefits $60,000 - $75,000 salary (depending on experience) Health, dental, and vision (company covers 50%) Paid time off Growth opportunity within a fast-growing company Why Eight Eleven LLC Fast-growing company with strong demand in the civil/utilities space Hands-on role with exposure to real projects and operations Opportunity to grow into higher-level operations or accounting roles Work directly with leadership and make an immediate impact