Senior Analyst, Accounts Payable/Accounts Receivable

Senior Analyst, Accounts Payable/Accounts Receivable Total Warranty Services - 3.7 Boca Raton, FL Job Details Full-time 14 days ago Qualifications Accounting systems Microsoft Excel Research Performance management Decision making Managing accounting teams Accounting and finance experience Full Job Description The Dealer Billing team is responsible for the full-cycle Accounts Receivable ("AR") and Accounts Payable ("AP") processes wherein TWS collects funds from dealership clients and remits payments to authorized payees. The Sr. Analyst, Dealer Billing is responsible for overseeing the full cycle process. Primary responsibilities include ensuring all dealer billing invoices are imported from high-volume Excel templates, invoices are duly reviewed/approved with supporting documentation, payments are made according to defined payment schedules, remittance advice is appropriately delivered to the client and/or their agent, and the AR and AP aging is in good condition without aged receivables or payables. The Sr. Analyst must be very comfortable processing and reviewing very high-volume invoice data in Excel schedules (10K+ lines), and the candidate must be adept at learning and utilizing financial systems such as Workday. In addition, the employee is responsible for managing associates and must have experience managing the performance and productivity of direct reports. The Sr. Analyst must make decisions and recommendations. This position requires an energetic, attentive, process-oriented professional with the ability to prioritize, plan, and execute quickly without errors. Oversee the daily workflow of the dealer billing team, maintaining a well-organized task list Build and maintain Excel-based schedules, reconciliations, reports, and import templates Adhere to tight timeline in monthly billing process to import thousands of rows of invoice data each month Create and maintain checklists / standard operating procedures ("SOP's") to maximize the team's efficiency Assist with general ledger reconciliations; proactively research transactions deeply to identify root causes and recommend actions Maintain the AR and AP aging reports for dealer billing clients, ensuring invoices are paid timely Research, analyze, and reconcile complex accounts, maintaining meticulous records and files Answer inquiries from external vendors and internal stakeholders by researching and interpreting data contained within the Accounting system of record and/or within electronically saved records; resolve discrepancies quickly Communicate clearly, courteously, and effectively with external and internal stakeholders on behalf of the AP department Possess working knowledge of how to read a form W-9 and evaluate whether vendor relationship will require 1099 filings Maintain segregation of duties and uphold strong control environment, especially when processing any payment outflow such as AP transactions or AR customer refunds Display initiative, high level of ownership, and consistently follow-through Must be able to manage multiple tasks and projects with tight deadlines Must be able to work in a fast-paced environment and handle a high volume of transactions and various payment processes being performed in parallel Special projects as assigned High School diploma or equivalent Bachelor's degree in Business, Accounting, Finance, or a related field is strongly preferred 2+ years' experience in Accounts Receivable and/or Accounts Payable Proven experience managing the performance and productivity of direct reports Knowledge of automated/electronic accounting systems such as Sage, Workday, etc. Excellent time and project management skills Excellent organizational skills and attention to detail Strong analytical and problem-solving skills Excellent verbal and written communication skills Advanced Microsoft Office (Excel, Word, PowerPoint, Outlook) Must be able to multi-task and effectively