Billing Specialist

Description We are looking for a detail-oriented Accounting Specialist to join our team in Winter Park, Florida. This Contract to Full-Time position is ideal for someone with experience who excels in managing grant and contract invoicing, compliance, and revenue tracking for a non-profit organization. The role plays a critical part in supporting the financial health of the organization through accurate billing practices and maintaining comprehensive documentation.

Responsibilities:

• Prepare, review, and submit invoices for grants, contracts, and program services, ensuring compliance with funder and payer requirements.
• Compile necessary backup documentation and create complete invoicing packets for grantors.
• Collaborate with program leaders and finance staff to clarify billing requirements and verify service data.
• Maintain organized, audit-ready billing records that meet grant, contract, and regulatory standards.
• Monitor billed amounts, receivables, and grant reimbursement statuses to track spending against budgets or contract limits.
• Research and resolve billing discrepancies, denials, or other issues, escalating complex matters when necessary.
• Ensure data accuracy in billing-related spreadsheets, case management systems, and accounting platforms.
• Generate routine billing, aging, and grant-reimbursement reports to support financial and program decision-making.
• Communicate professionally with funders, payers, and internal staff regarding billing questions and compliance issues.
• Identify and implement process improvements to enhance billing procedures and internal controls. Requirements
• Minimum of 2 years of experience in billing, accounts receivable, or grant accounting within a non-profit or similar organization.
• Proficiency in computerized billing systems and invoice processing.
• Strong knowledge of compliance requirements for grants, contracts, and fund accounting.
• Expertise in financial reporting, budget monitoring, and audit preparation.
• Solid understanding of billing functions, including collection and reconciliation processes.
• Strong attention to detail and ability to maintain accurate and organized records.
• Excellent communication skills to interact effectively with funders, payers, and internal teams.
• Demonstrated ability to analyze data and resolve billing discrepancies or issues.

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