Work Now Staffing is seeking a dependable and detail-oriented Payroll & Billing Administrative Assistant to join our corporate office in Wood Dale, Illinois. This position will support our Payroll Administrator with the weekly payroll and billing process for temporary employees working at client locations. The ideal candidate is organized, comfortable working with reports and employee data, and able to identify discrepancies before they affect payroll or customer invoices.

Location:

Work Now Staffing |

Wood Dale, IL Salary Range:

$25.00 per hour to start, review after 90 days

Job Type:

Part-Time |

On-Site Shift:

9:00am - 5:00pm, Monday - Wednesday Key Responsibilities Review weekly new-hire and Starts Reports and enter new employees into ADP Send ADP registration and access instructions to temporary employees Provide employees with insurance information, track interest, and coordinate enrollment with the Benefits Department Follow up with sales representatives and branch offices regarding missing employee hours Assist with entering employee hours and payroll information as needed Perform a secondary review of payroll reports, including hours and pay data, and flag potential errors or inconsistencies Sort and prepare payroll checks for distribution Review check-signature sheets and send completed documentation to the appropriate branch offices Compare completed invoices against internal headcount reports to confirm that the correct number of employees is billed to each client Enter finalized payroll information into Avionté Bold Back Office Monitor employee Starts Reports throughout the week and enter employees who have not yet been added Maintain organized payroll and billing records Assist with payroll and billing follow-up, documentation, data entry, and other administrative duties as assigned

Qualifications:

Previous administrative, payroll, billing, accounting, or data-entry experience preferred Strong attention to detail and ability to identify discrepancies Excellent organizational and follow-up skills Comfortable working with numbers, reports, and confidential employee information Strong written and verbal communication skills Ability to manage recurring weekly deadlines in a fast-paced environment Proficiency with Microsoft Excel, Outlook, and general office software Experience with ADP, Avionté Bold, or staffing-industry software is helpful but not required High school diploma or equivalent required

What We're Looking For:

A reliable professional who takes ownership of assigned responsibilities Someone who is accurate, thorough, and comfortable performing detailed review work A team-oriented individual who communicates clearly with corporate staff, sales representatives, and branch offices Someone who can handle sensitive payroll and employee information with discretion and professionalism

About Work Now Staffing:

Work Now Staffing provides workforce solutions to employers across a variety of industries. Our corporate team supports our branch offices, clients, and temporary employees with recruiting, payroll, billing, benefits, compliance, and operational services. Work Now Staffing is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status. Apply Now to submit your resume and take the next step in your career!

Job Type:

Part-time Pay:

$25.00 per hour

Benefits:

Health insurance

Experience:

administrative, payroll, billing, accounting, or data-entry : 1 year (Required) Proficiency with Excel, Outlook, and general office software: 1 year (Preferred)

Avionte Bold:

1 year (Preferred)

ADP:

1 year (Preferred)

Work Location:

In person