Key Responsibilities:

Prepare and create invoices for the Sales and Service Departments. Scan and file invoices into Laserfiche. Request necessary back-up documentation (e.g., service orders, quotes). Upload and submit invoices to the appropriate online billing platforms. Investigate and resolve invoice discrepancies or customer complaints. Update and maintain customer account information. Follow up on declined credit card payments or incorrect payment details. Update purchase orders (POs) in Southware and resubmit payments as necessary. Make collection calls for rejected or unpaid online submissions. Request and submit PO numbers when required. Complete and submit payroll forms for Prevailing Wage projects. Perform daily closeouts and prepare associated reports.

Qualifications:

High school diploma or equivalent required; associate degree in business or accounting a plus. Prior experience in billing, invoicing, or administrative support strongly preferred.

Job Type:

Full-time Pay:

$25.00 - $35.00 per hour Ability to

Relocate:

Everett, MA 02149: Relocate before starting work (Required)

Work Location:

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