Responsibilities:

Coordinate the intake process for new project opportunities by gathering and sharing required qualification materials such as insurance details, financial documentation, safety records, banking information, bonding support, and company references.
Create and maintain project and job codes across QuickBooks, Paychex, and internal tracking resources, ensuring each setup reflects approved estimates and contract amounts accurately.
Prepare and submit business and tax registration paperwork for multiple states to support compliance with applicable tax requirements.
Monitor prevailing wage obligations and maintain organized tracking of related job coding and supporting records.
Support billing operations by maintaining accurate contract and project data within computerized billing systems and related financial tools.
Assist with customer contract administration by reviewing documentation for completeness and aligning billing information with contractual terms.
Manage project closeout activities by collecting, organizing, and finalizing required records and documentation at the end of each job.

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