Billing Coordinator

Are we the road to your future? We are currently searching for an experienced Billing Coordinator to support our Gulf Region located in Tennessee.

What you ll be doing:

Prepare and process client invoices for multiple projects Ensure billing reflects contract terms, fee schedules, and percent complete Review and validate labor, expenses, and subconsultant costs prior to invoicing Manage monthly billing cycles and ensure deadlines are met Work closely with Project Managers to: Confirm billable status and project progress Resolve billing discrepancies Ensure proper revenue recognition alignment Provide guidance on billing best practices and contract compliance Assist with tracking outstanding invoices and aging reports Support follow-up on past-due accounts Help resolve client billing questions to accelerate payment Ensure invoices meet client-specific requirements Interpret and apply contract terms, rates, and billing structures Maintain accurate records for audit and compliance purposes Enter and maintain billing data in systems such as Deltek Vantagepoint Maintain organized records of contracts, amendments, and billing history Support month-end close activities related to billing and revenue What you need to have: Associate degree in Accounting, Business Administration, or Finance 2 years of Billing, Accounting, or project coordination experience Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines Valid driver s license and a satisfactory motor vehicle report (MVR) Bonus points if you have: Bachelor s degree in accounting, Business Administration, or Finance Why Volkert? Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities.

Key Benefits:

Employee Stock Ownership Plan (ESOP) Medical, Dental, & Vision 401(k) retirement savings plan + employer matching Paid Time Off (PTO) and holidays Employer-Paid Life/AD&D insurance Employer-Paid short-term disability and long-term disability Wellness incentives Student Debt Retirement Match Additional voluntary benefits The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert. For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference. - Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer EOE-Race/Sex/Vets/Disabled Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. #LI-DNI