Construction Billing & Payroll Specialist

About Us:

Builders Specialty Service is seeking a Construction Billing & Payroll Specialist to join our growing team and support. With over 50 years of success in the industry, we provide high-quality engineered products and expert craftsmanship for essential community projects, including schools, churches, hospitals, and government buildings. Our work is steady, meaningful, and critical to the communities we serve, offering long-term stability and opportunity for growth within an experienced, team-oriented environment.

Position Overview:

We are seeking a Construction Billing & Payroll Specialist to manage key billing, payroll, and project documentation processes that support our construction operations. This role plays an important part in ensuring billing accuracy, maintaining project documentation, and coordinating with general contractors/vendors throughout the lifecycle of a project. The ideal candidate will have prior experience working in the construction industry and a strong understanding of AIA billing, certified payroll, and overall construction billing processes. This position requires someone who is highly organized, detail-oriented, and comfortable working with a variety of contractor billing systems.

Key Responsibilities:

Prepare and submit AIA/progress billing, including maintaining Schedule of Values (SOV), tracking retainage, and assisting with change orders Process and facilitate certified payroll submissions to general contractors Set up new projects in billing systems and submit billing through contractor platforms such as Procore, GC Pay, and other GC-specific systems Assist with billing documentation and ensure invoices align with project progress and contract requirements Compile and distribute Operations & Maintenance (O&M) manuals, warranty documentation, and other required project closeout materials Maintain accurate project billing records and communicate regularly with operations leadership to stay aligned on project status and billing milestones

Qualifications:

Prior experience working in the construction industry in a billing, payroll, or administrative role Knowledge of AIA billing/progress billing, including Schedule of Values (SOV), retainage, and change orders Experience preparing certified payroll and coordinating billing with general contractors Comfortable learning and navigating contractor billing platforms such as Procore, GC Pay, or similar systems Proficiency with Microsoft Office and Google Suite Strong attention to detail, organization, and ability to manage multiple projects or deadlines Effective written and verbal communication skills with a professional, courteous approach Self-motivated, reliable, and able to work independently while staying responsive to the team Why Work With Builders Specialty Service? Builders Specialty Service is a well-established company built on reliability, craftsmanship, and strong relationships. We value accountability, teamwork, and people who take pride in executing work the right way. This role offers the opportunity to be a key part of our team, supporting the processes that help our projects and partnerships succeed.

Job Type:

Full-time Pay:

$21.00

• $25.

00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Explain your billing, payroll and/or administrative experience in the construction industry as it relates to this role. How many years of experience do you have in the construction industry? What is your expected hourly pay for this role? Ability to

Commute:

Elizabethtown, PA 17022 (Required)

Work Location:

In person Construction Billing & Payroll Specialist 37 South Wilson Avenue, Elizabethtown, PA 17022 $21

• $25 an hour
• Full-time $21
• $25 an hour

•

Full-time About Us:

Builders Specialty Service is seeking a Construction Billing & Payroll Specialist to join our growing team and support. With over 50 years of success in the industry, we provide high-quality engineered products and expert craftsmanship for essential community projects, including schools, churches, hospitals, and government buildings. Our work is steady, meaningful, and critical to the communities we serve, offering long-term stability and opportunity for growth within an experienced, team-oriented environment.

Position Overview:

We are seeking a Construction Billing & Payroll Specialist to manage key billing, payroll, and project documentation processes that support our construction operations. This role plays an important part in ensuring billing accuracy, maintaining project documentation, and coordinating with general contractors/vendors throughout the lifecycle of a project. The ideal candidate will have prior experience working in the construction industry and a strong understanding of AIA billing, certified payroll, and overall construction billing processes. This position requires someone who is highly organized, detail-oriented, and comfortable working with a variety of contractor billing systems.

Key Responsibilities:

Prepare and submit AIA/progress billing, including maintaining Schedule of Values (SOV), tracking retainage, and assisting with change orders Process and facilitate certified payroll submissions to general contractors Set up new projects in billing systems and submit billing through contractor platforms such as Procore, GC Pay, and other GC-specific systems Assist with billing documentation and ensure invoices align with project progress and contract requirements Compile and distribute Operations & Maintenance (O&M) manuals, warranty documentation, and other required project closeout materials Maintain accurate project billing records and communicate regularly with operations leadership to stay aligned on project status and billing milestones

Qualifications:

Prior experience working in the construction industry in a billing, payroll, or administrative role Knowledge of AIA billing/progress billing, including Schedule of Values (SOV), retainage, and change orders Experience preparing certified payroll and coordinating billing with general contractors Comfortable learning and navigating contractor billing platforms such as Procore, GC Pay, or similar systems Proficiency with Microsoft Office and Google Suite Strong attention to detail, organization, and ability to manage multiple projects or deadlines Effective written and verbal communication skills with a professional, courteous approach Self-motivated, reliable, and able to work independently while staying responsive to the team Why Work With Builders Specialty Service? Builders Specialty Service is a well-established company built on reliability, craftsmanship, and strong relationships. We value accountability, teamwork, and people who take pride in executing work the right way. This role offers the opportunity to be a key part of our team, supporting the processes that help our projects and partnerships succeed.

Job Type:

Full-time Pay:

$21.00

• $25.

00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Explain your billing, payroll and/or administrative experience in the construction industry as it relates to this role. How many years of experience do you have in the construction industry? What is your expected hourly pay for this role? Ability to

Commute:

Elizabethtown, PA 17022 (Required)

Work Location:

In person