Construction Billing Admin (Hybrid Position)

Job Overview Construction Billing Admin (Hybrid Position) Fire Consulting Solutions, Inc. is seeking a dependable and organized Construction Billing Admin to support billing workflow, invoice follow-up, and operational tracking within our growing construction company. This is a hands-on execution role focused on maintaining billing movement, following up on outstanding items, updating systems, and keeping workflows organized and current. The ideal candidate is proactive, detail-oriented, comfortable working in software systems throughout the day, and able to independently manage recurring workflow responsibilities within an established structure. This role works closely with ownership and our operations/admin team and is best suited for someone comfortable in a fast-paced subcontractor environment where organization, urgency, communication, and follow-through matter.

Responsibilities:

• Client billing and invoicing
• Reviewing jobs ready to bill and monitoring quote/hour thresholds
• Pay applications and online billing portal submissions
• Following up on unpaid invoices and outstanding billing items
• Lien release and billing document coordination
• Updating and maintaining Monday.com boards and project tracking systems
• Reviewing billing workflows daily and identifying missing or outstanding items
• Maintaining accurate billing visibility across projects
• Assisting with operational/admin support as needed within a team environment
• Answering phones and supporting workflow continuity when needed

Requirements:

• Construction office or subcontractor billing experience required
• Experience with pay applications, online billing portals, Procore, or similar construction billing systems required
• Strong Google Sheets / Excel experience required
• Comfortable working in software systems and updating workflows throughout the day
• Ability to proactively follow up, maintain organization, and keep tasks moving without constant direction
• Comfortable learning and utilizing company systems and operational workflows
• Experience with Monday.com, Jobber, BusyBusy, or similar systems preferred
• Strong organizational skills, attention to detail, and team-oriented mindset

Position Details:

• Part-time position, approximately 20-25 hours per week
• Preferred schedule: Monday-Friday, approximately 12:30 PM
• 5:30 PM
• In-office training required
• Hybrid flexibility available after successful training and workflow integration
• Hourly compensation: $23-24/hour based on experience

Pay:

$23.00

• $24.

00 per hour

Work Location:

Hybrid remote in Naples, FL 34104