Appraiser Clerk/Data Collector

Primary Accountabilities:

The Clerk/Data Entry person is responsible for data entry within the Appraisers Office. This position will assist the Property Tax Clerk with field surveys to gather data, interacts with customers in a professional manner, and handles and resolves all issues while delivering the highest level of customer service to Ottawa County, the community, and other departments and/or agencies. This position also performs duties of clerical and skilled work relating to discovering and listing personal property within Ottawa County for tax purposes in compliance with all laws and regulations.

Primary Responsibilities:

• Assists citizens to the office in filling out forms and answers questions in order to take corrective action on problems, if necessary.
• Prepares personal property renditions, boat storage listings, and manufactured home listings for mailing.
• Prepares renditions on failure to file using boat listings, manufactured home listings, fish and game reports, and vehicle registrations.
• Determines value of personal property for appraisal rolls.
• Assists taxpayers with filling out applications for exemptions on personal property and processes paperwork for State Board of Tax Appeals and appeals decision.
• Prepares comparison of mobile homes and boat listings to individual renditions.
• Collects and lists information regarding personal property on tax rolls and makes corrections when needed.
• Identifies and locates property parcel from subdivision plats, maps, and legal descriptions.
• Performs Data entry of final review documents and assures they are filed accurately.
• Communicates with public to obtain information for appraisal purposes.
• Identifies property uses.
• Records descriptive data on the appraisal record card and submits reports.
• Assists in zoning questions.
• Operates office machines such as computers, scanners, photocopiers, and facsimile machines.
• Attends meetings.
• Answers incoming calls and transfers from other departments.
• Performs additional duties as assigned.

Secondary Responsibilities :

• Assists the Property Tax Clerk with Data Collection.
• Assist the Appraiser with zoning data entry.

Qualifications:

• Must possess high school diploma or GED.
• Must possess a valid Kansas Driver's License at all times of employment with Ottawa County.
• Must possess one (1) to three (3) months of related experience.
• Computer experience required.
• Must pass Personal Property Workshop 2-2000-0, Motor Vehicles Property Tax Workshop 8-201-3, and Introduction to KSCAMA Residential/Agricultural Data Collection and Commercial/industrial Data Collection.
• Continuing education is required.
• Must be detail-oriented and maintain high levels of accuracy when recording data.
• Ability to read and write at a high level.
• Knowledge of laws relating to valuation and assignment of property.
• Ability to add, subtract, multiply, and divide in all units of measurement, using whole numbers, common fractions, and decimals; compute rate, ratio and percent.
• Knowledge of topographic techniques and materials.
• Knowledge of construction industry.
• Knowledge of computers, specifically personal computers and ORION software applications.
• Ability to operate calculators, computers, printers, photocopiers, telephone system, and other office equipment.
• Ability to use initiative in carrying out routine assignments and tasks.
• Ability to prioritize work and apply problem-solving skills to resolve problems.
• Ability to concentrate on different tasks at the same time, while there are constant interruptions, telephone calls, questions, etc.
• Ability to research personal property valuation using manuals, registrations and assignment forms.
• Ability to read, write, and comprehend simple instructions, short correspondence, and memos.
• Ability to read and interpret maps, and the ability to file according to parcel number.
• Ability to defuse problems with personnel issues, citizen concerns, and departmental policies.
• Ability to make independent decisions resolving personnel issues, citizens concerns, and performing daily duties in the most efficient manner.
• Must possess good oral, written, and interpersonal communication skills, and present a professional image.

Physical Demands:

• Ability to stand, walk, use hands to finger, handle, or feel and reach with hands and arms.
• Occasionally required to sit, climb or balance, stoop, kneel, crouch, crawl, talk or hear.
• Specific vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Ability to lift up to twenty-five (25) pounds.

Work Environment:

• Work is performed in climate-controlled settings.
• Frequent exposure to outside weather conditions.
• Subject to frequent interruptions with frequent amount of public contact.
• Occasionally exposed to high, precarious places, fumes, or airborne particles, risk of electrical shock and vibration.
• Noise level is moderate.

Additional Duties:

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor. To view full details and how to apply, please login or create a Job Seeker account