Position Overview Sanford USD Medical Center is seeking a detail-oriented, organized Data Entry Clerk to join the Health Information Management team. This role is responsible for accurately transcribing, compiling, and verifying patient records, billing documents, and clinical data within Sanford Health's electronic health record (EHR) systems. The ideal candidate maintains high levels of alphanumeric data entry speed and accuracy while strictly upholding patient privacy standards under HIPAA regulations.

Key Responsibilities Data Processing & Transcription:

Accurately enter and update patient demographics, admission/discharge details, insurance verification, and clinical service records into the EHR database (e.g., Epic).

Record Auditing & Verification:

Review source documents (physical charts, scanned intakes, physician notes) for missing, ambiguous, or incomplete data; flag and resolve discrepancies with appropriate clinical or administrative staff.

Document Scanning & Indexing:

Digitize physical records, categorize diagnostic forms, and index incoming electronic files into designated patient profiles.

Confidentiality & Compliance:

Handle Protected Health Information (PHI) in strict compliance with HIPAA laws and Sanford Health institutional privacy policies.

Administrative Collaboration:

Coordinate with billing, coding, and patient registration teams to ensure smooth data workflows and resolve record bottlenecks.

Reporting & Maintenance:

Run standard quality-assurance reports, reconcile duplicate entries, and assist with periodic database archiving.

Qualifications Education:

High school diploma or GED equivalent required; associate degree or coursework in Health Information Management, Medical Terminology, or related administrative fields preferred.

Experience:

Minimum of 1 year of data entry or administrative office experience, preferably in a hospital, clinic, or healthcare setting.

Technical Skills:

Alphanumeric typing speed of at least 45-50 WPM with high precision (≥98% accuracy). Proficiency in basic Microsoft Office applications (Excel, Word, Outlook). Familiarity with hospital EHR software (Epic or Cerner) and medical billing coding basics is an asset.

Core Competencies:

Keen eye for detail to spot typographical or numerical errors. Strong reading comprehension and organizational skills. Ability to perform focused, repetitive tasks with consistent output in a fast-paced environment.

Pay:

$36.00 - $46.00 per hour Expected hours: 36.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person