Secretary/Enrollment Specialist Thomas Leadership Academy - 5.0 Maitland, FL Job Details Full-time From $17 an hour 1 day ago Qualifications Computer operation Computer literacy Executive administrative support Organizational skills Customer support Clerical experience Full Job Description Job Summary We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will serve as the backbone of our administrative operations, ensuring smooth communication, efficient office management, and exceptional customer support. Your proactive approach and technical proficiency will help create a productive environment where team members can thrive. If you excel at multitasking, possess strong organizational skills, and enjoy supporting others, this is the perfect opportunity to showcase your talents and grow professionally! Duties Manage multi-line phone systems, answer inquiries promptly, and direct calls with professionalism and courtesy Perform data entry tasks using productivity software such as Microsoft Office and spreadsheets to maintain accurate records Handle front desk responsibilities including greeting visitors, managing appointments, and maintaining a welcoming environment Organize and maintain filing systems—both digital and paper—to ensure quick retrieval of documents Assist with calendar management, scheduling meetings, and coordinating appointments for staff and clients Support office management activities by overseeing supplies, equipment maintenance, and general administrative tasks Provide exceptional customer service by responding to client inquiries via phone or email with clarity and professionalism Utilize QuickBooks for basic bookkeeping tasks such as invoicing and expense tracking when necessary Proofread correspondence, documents, and reports to ensure accuracy and professionalism Support personal assistant duties including travel arrangements, document preparation, and time management for executives Qualifications Proven clerical experience with a strong background in office management or administrative support Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software Experience using QuickBooks or similar accounting software is a plus Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment Exceptional phone etiquette and communication skills—bilingual abilities are highly desirable Demonstrated data entry accuracy with attention to detail and proofreading skills Ability to handle multiple responsibilities simultaneously while maintaining productivity standards Previous experience working at a front desk or in customer service roles preferred Technical proficiency in office equipment such as multi-line phones, printers, scanners, and filing systems Personal assistant experience or calendar management skills are advantageous Join us to be part of an energetic team dedicated to excellence! We value proactive professionals who thrive on organization, communication, and delivering outstanding support. This paid position offers an exciting opportunity to develop your career while making a meaningful impact every day!

Pay:

From $17.00 per hour

Work Location:

In person