Admissions and Records Representative

Admissions and Records Representative Posting Category:

About UIS:

Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu.

Application deadline:

7/21/2026

Minimum Starting Salary:

$18.54 per hour / 7.5 hour workday

Summary:

In addition to many other duties, serves as the primary functional contact for receiving and processing admissions-related applications and paperwork.

Duties & Responsibilities:

Process student paper and online application records: enter, verify, and update data in both Banner and Slate record systems; extensive knowledge of Banner/Slate and technical coding necessary as this information impacts assessment of fees, residency, program choice, etc. This includes evaluation of student application credentials to determine the eligibility for application evaluation, retention of student credentials, and eligibility of students to be reactivated into an academic program. This includes the collecting and handling of confidential and sensitive information such as application fees, Social Security numbers, birthdates, ethnicity, race, citizen type, grades, and test scores. Counsels and advises applicants, students, and faculty on university application requirements, both domestic and international; this includes information such as academic programs, certificate choices, terms of attendance, deferrals, login ID's, etc. Extensive knowledge of the Banner and Slate systems must be attained and used daily as those systems relate to each other in solving interface issues, as information passes from one system to the other. Assists in managing student application activities, including entering and scanning in test scores, transcripts, and biographical data (resumes, letters of reference, narratives, writing samples etc.), student hold maintenance, and student recruitment. Evaluate application materials and make admission decisions for certain populations of students (e.g., non-degree seeking, senior learners, etc Assists in managing workflow processes in Banner and identify complete records in Slate for freshman, transfer, graduate and international students to move them forward for evaluation purposes Assists in compiling documentation for fee waivers, residency petitions, and criminal disclosures, working with appropriate departments to resolve any outstanding issues. Performs other duties as assigned.

Minimum Qualifications:

Minimum qualifications (from the SUCSS class specifications): 1.High school diploma or equivalent. 2.Any one or combination totaling two (2) years (24 months) from the categories below: a. course work in any discipline as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) 60 semester hours or an Associate's Degree equals eighteen months (18 months) 90 semester hours equals two (2) years (24 months) b. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

Preferred Qualifications:

Preferred Qualifications:

Experience in a professional office environment or higher education preferred.

Knowledge, Skills & Abilities:

Keyboarding/computer and customer service skills.

Physical Demands:

Standing :

Rarely Walking :

Rarely Sitting :

Constantly Lifting :

Rarely Carrying :

Rarely Pushing :

Rarely Pulling :

Rarely Climbing :

Rarely Balancing :

Rarely Stooping :

Rarely Kneeling :

Rarely Crouching :

Rarely Crawling :

Rarely Reaching :

Rarely Handling :

Rarely Grasping :

Rarely Feeling :

Rarely Talking :

Constantly Hearing :

Constantly Repetitive Motions :

Rarely Eye/Hand/Foot Coordination :

Rarely Taste/Smell :

Rarely Performing Manual Tasks :

Rarely Working Conditions:

Extreme cold : Rarely Extreme heat :

Rarely Noise :

Rarely Temperature Change :

Rarely Travel Requirements:

0% Employment Policies and other information: Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam. The University of Illinois System is an equal opportunity, affirmative action employer dedicated to building a community of excellence, equity, and diversity. We are committed to fostering an inclusive environment and we welcome applications from qualified individuals of all backgrounds and identities. The University of Illinois System does not discriminate against any applicant or employee based on their real or perceived race, color, religion, sex, national origin, ancestry, age, order of protection status, genetic information, marital status, disability, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran and will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders and regulations. Visit University of Illinois Non-Discrimination Statement The University of Illinois System conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System. You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages. Your pension from the State Universities Retirement System may affect the amount of your: Social Security benefit and Social Security benefit as a spouse Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at hremployment@uis.edu or call 217-206-6652. •

Please Note:

All postings close at 5:00pm CST on the posting close date.•