Admission Operations Specialist

Admission Operations Specialist Mary Institute and St Louis Country Day School - MICDS Admissions - St Louis, Missouri This job is also posted in MICDS Job Details

Job ID:

5627668

Application Deadline:

Posted until filled

Posted:

Apr 06, 2026 5:00 AM (UTC)

Starting Date:

Jul 1, 2026 Job Description

Position Start Date:

7/1/2026 About MICDS MICDS has a rich and distinctive history spanning more than 150 years. A leader in independent education, MICDS is a college-prep, coeducational school for grades JK-12. Our mission is to help students discover their unique talents, preparing them for higher education and a life of purpose and service as engaged citizens in our ever-changing world. Employee Benefits MICDS offers employees a competitive salary and comprehensive benefits plan, including a generous 403(b) retirement plan where the School contributes 8% of salary with an employee's 3% contribution; medical, dental and vision insurance; flexible spending accounts and long term care insurance; life insurance and short-term and long-term disability insurances; tuition benefit; paid leaves; access to a fitness center; and free lunch. Application Process For immediate consideration, complete our online application at https://www.micds.org/our-school/career-opportunities/ and upload a copy of your cover letter and resume. EOE.

JOB SUMMARY

Under the general direction of the Director of Enrollment Management the Admission Operations Specialist is responsible for a variety of database management, customer service, administrative and clerical duties necessary to the daily operation of the Admission Office.

ESSENTIAL FUNCTIONS

Manages the full cycle of process of prospective family from inquiry/prospect to applicant to admission decsion and enrollment within the School's core database, Veracross. Manages correspondence with prospects through Veracross email composer and publishing of admission decisions. Assists families with completion of application requirements via reminders; prepares complete application files for committee review. Welcomes students and their families to the Admission Office. Learns about people and programs to effectively answer the main phone line for the Admission Office with excellent customer service. Prepares and processes applications before and after admission interviews. Ensures database integrity through regular data audits, elimination of duplicate records, and integration from Standard Application Online (SAO). Designs queries and exports to generate reports related to application and enrollment statistics, student body demographics, and mailing lists. Coordinates, tracks, and monitors all relevant budgets associated with the Admission Office and processes invoices with the Business Office. Assists with administrative details in preparation for Admission events; assists with day-of execution of events. Assists the Admission Office members with visit/tour days as needed, including making confirmation phone calls, preparing name badges, and greeting visitors. Assists with research projects. Manages admission testing events and materials, and occasionally proctors admission tests for applicants. Represents the Admission Office in a wide variety of circumstances, continually requiring poise, tact, diplomacy, and sensitivity. Works with a diverse group of guests, parents, and employees in a pleasant, professional manner. Manages inventories and orders of admission supplies and maintains the office workroom. Assists with the daily operation of the mailroom in Olson Hall; assists with large mailings, ordering postage, maintaining supplies, and maintaining copier. Other projects and responsibilities may be added at the School's discretion.

JOB REQUIREMENTS AND QUALIFICATIONS

Requires a combination of education and experience equivalent to 5 years of administrative experience. College degree preferred. Strong proficiency and ability to quickly learn in a variety of software applications, including word processing, spreadsheet, database, presentation, and email. High level of interpersonal skills and ability to handle sensitive and confidential information. Proven ability to multitask with a very high level of output in a fast-paced environment. Ability to apply common sense understanding and to carry out instructions furnished in written or oral form. Ability to ascertain which people may need immediate assistance and to act accordingly. Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work. Ability to establish effective working relationships with coworkers to accomplish objectives successfully. Willingness to work additional hours when needed. Must enjoy working with children and young adults.

OTHER INFORMATION

A criminal history and background check are required and must be successfully completed. Regularly sit, talk, hear and visually intercept visitors. Regularly use close and distance vision. May work at a desk and computer for extended periods of time. Turn, bend, reach and occasionally use a step ladder. Generally works in standard office conditions and climate.

Position Type:

Full-Time Job Requirements At least 5 year(s) of relevant experience preferred. Bachelor degree preferred. Citizenship, residency or work visa required