Employment Information Length of Position:

Permanent Type of Benefits:

Full Months per

Year:

12 Number of Hours per

Week:

40 Number of Days per

Week:

State Salary Schedule Department:

School Nutrition Reports To:

School Nutrition Director Position Summary The Eligibility Specialist / Payroll Coordinator supports the financial, operational, and regulatory functions of the School Nutrition Department. This position administers student meal eligibility programs, coordinates payroll and personnel records for more than 75 School Nutrition employees, assists with procurement activities, maintains federal and state compliance documentation, and provides administrative support for departmental operations. Qualifications Associate degree in Business Administration, Accounting, Office Administration, Public Administration, or a related field preferred. High school diploma or equivalent required. Experience in payroll, purchasing, accounting, school administration, school nutrition programs, or related administrative functions preferred. Experience with USDA School Nutrition Programs and procurement procedures preferred. Knowledge of USDA School Nutrition Program regulations and meal eligibility requirements. Knowledge of payroll, accounting, procurement, and recordkeeping practices. Proficiency with LINQ software and Microsoft Office applications, particularly Excel. Strong organizational, communication, and problem-solving skills. Ability to maintain confidentiality and manage sensitive information. Essential Responsibilities Process and review meal benefit applications for accuracy and completeness. Determine eligibility for free and reduced-price meal benefits in accordance with USDA and NC DPI regulations. Manage Direct Certification imports, eligibility matching, and annual verification activities. Maintain student eligibility records within LINQ and other approved software systems. Assist with CEP data collection, reporting, and documentation. Coordinate payroll processing and recordkeeping for more than 75 School Nutrition employees. Review, verify, and reconcile employee timesheets, leave records, supplements, and payroll documentation. Assist with procurement activities in accordance with federal, state, and local purchasing regulations. Manage approved micro-purchases and maintain required procurement documentation. Prepare bid specifications, requests for quotes, requests for proposals, and vendor communications. Maintain procurement records and support Administrative Reviews, audits, and monitoring activities. Assist with budget tracking, expenditure monitoring, and financial recordkeeping. Perform additional duties as assigned by the School Nutrition Director. Compliance & Accountability Ensure compliance with USDA, NCDPI, and district regulations governing School Nutrition Programs. Maintain accurate records of eligibility, payroll, procurement, and personnel. Physical and Cognitive Requirements Work involves office responsibilities and occasional travel to school sites. 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School Nutrition Eligibility Specialist / Payroll Coordinator