Clinical Executive Assistant II

• Transplant Administration
• AM (009) UAB Medicine
• 3.9 Birmingham, AL Job Details Full-time $55,180
• $89,670 a year 2 hours ago Benefits Paid parental leave Tuition reimbursement Paid time off Parental leave Employee assistance program Loan forgiveness Qualifications Executive administrative support High school diploma or GED Full Job Description Position Overview Pay range: $55,180.00
• $89,670 / year

Shifts:

full-time Benefits and perks available for eligible positions include: robust educational assistance programs, generous paid time off, employee assistance and wellness programs, paid parental leave, qualifying employer for the Public Service Loan Forgiveness (PSLF) Program, plus more. Job Description Performs secretarial and administrative duties for daily operations. Responds promptly to requests, prepares correspondence, maintains records, charts, spreadsheets, and databases, screens calls, communicates effectively, organizes work, maintains meeting materials, arranges travel, processes expenses and paperwork, and assists with special projects. Composes, transcribes, types, edits, and proofs documents; takes meeting minutes; assists with manuscripts and presentations. Produces professional, accurate, error-free documents in a timely manner. Schedules meetings and maintains senior leadership calendars. Prepares agendas, reminders, catering, equipment, minutes, and presentations. Coordinates vendors and schedules appointments based on priorities, travel, and preparation time. Prepares materials for meetings by creating agendas, packets, presentations, and distributing information. Organizes events and ensures participants, equipment, and meeting needs are ready. Assists with coordinating meetings, conferences, and special events. Schedules locations, arranges facilities, catering, speakers, technology, materials, RSVPs, and event setup/cleanup while supporting visitors and other executive assistants. Develops and maintains organized filing systems. Keeps records updated, archived, and accessible while ensuring documents are filed promptly and easy to retrieve. Inventories, requisitions, and maintains office supplies. Follows Lawson requisition procedures, maintains supply levels, and processes invoice requisitions. Performs other duties as assigned. Qualifications High school diploma or equivalent and a minimum of seven (7) years progressively responsible administrative, office management and secretarial experience required. Bachelor's degree preferred. Experience in managing multiple calendars at an executive level. Why Work at UAB Medicine We are UAB Medicine, Alabama's largest and most comprehensive health system, recognized nationally for delivering world-class patient care, pioneering research, and cutting-edge medical education. We proudly serve more than 1.2 million patients each year

• from every county in Alabama, all 50 states, and many countries around the world. Our network spans numerous hospitals, emergency departments, more than 67 other sites of care, and a team of over 3,100 physicians. Our key facilities include UAB Hospital
• ranked the No. 1 hospital in Alabama by U.S. News & World Report and home to the state's first ACS-verified Level I adult trauma center and only Magnet-designated hospital
• along with UAB Hospital-Callahan Eye and five UAB St.

Vincent's hospitals serving central Alabama. UAB Medicine offers careers across a wide range of practice environments, from our internationally renowned academic medical center and award-winning community hospitals to our primary and specialty care clinics across the state. Whether you're seeking the fast-paced learning environment of a tertiary care setting or the close-knit environment of a community facility, there's a place for you on our team where you can become part of a mission-driven organization committed to delivering life-changing care. With nearly every medical specialty represented and unlimited opportunities for growth, you'll find the right fit for your skills and career goals. We care for you by offering comprehensive, industry-leading benefit packages to support the individual preferences and circumstances of our diverse staff.