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Pacer Staffing
Executive Assistant 3 - EXASST3
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Job Description
Executive Assistant 3
•EXASST3 (Birmingham, AL, 35203) | 07/17/26
Job Description Job Title:
Executive Assistant 3
•
Location:
Birmingham, AL 35203
Duration:
3 years
Work Schedule:
The schedule is hybrid, in office Monday
•Thursday, remote Friday.
Pay range:
$33.00/HR ON W2 Key Responsibilities Provide high-level administrative support to executives and senior management.
Independently manage and prioritize complex executive calendars, appointments, meetings, and schedules.
Coordinate domestic and international travel arrangements, including transportation, accommodations, and detailed itineraries.
Prepare, draft, edit, and proofread executive-level correspondence, reports, presentations, and communications.
Handle confidential information and sensitive documents with the highest level of discretion and professionalism.
Plan and execute high-profile executive events, meetings, and special projects.
Oversee executive-level projects, ensuring timely completion and effective coordination of deliverables.
Answer and screen phone calls, emails, and inquiries, directing them to the appropriate parties as needed.
Serve as a key point of contact and liaison between executives, employees, internal teams, external partners, and other stakeholders.
Learn, utilize, and maintain proficiency with relevant software, technology, and tools used for executive support and administrative tasks.
Supervise, mentor, and provide guidance to junior administrative staff.
Stay current with industry trends and emerging technologies related to executive support and administrative services.
Required:
3+ years supporting General Manager/Director-level leaders or above
Expert Outlook calendar management
Travel and expense management
PowerPoint and Excel proficiency
Strong executive communication skills
Demonstrated discretion with confidential information
Highly Preferred:
Associate or Bachelor's degree in either Business Administration, Communication, Management, or Office Administration
Nice to
Have:
Certified Administrative Professional (CAP)
Professional Administrative Certification of Excellence (PACE)
Project Management fundamentals/certification
Event Planning certifications (if the role coordinates leadership events