An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for a degreed and experienced Senior Executive Assistant to fill a contract position in downtown Birmingham, AL.
JOB QUALIFICATIONS
Required:
3+ years supporting General Manager/Director-level leaders or above Expert Outlook calendar management Travel and expense management PowerPoint and Excel proficiency Strong executive communication skills Demonstrated discretion with confidential information
Highly Preferred:
Associate or Bachelors degree in either Business Administration, Communication, Management, or Office Administration Nice to
Have:
Certified Administrative Professional (CAP) Professional Administrative Certification of Excellence (PACE) Project Management fundamentals/certification Event Planning certifications (if the role coordinates leadership events)
JOB DESCRIPTION
Provide administrative support to executives/senior management. Manage and prioritize complex executive calendars and schedules by independently managing executive calendars, appointments, and meetings. Arrange and coordinate travel plans, accommodations, and itineraries. Prepare correspondence, reports, and presentations. Handle confidential information and sensitive documents with discretion. Draft, edit, and proofread executive-level correspondence and reports. Handle confidential and sensitive information with utmost discretion. Draft, edit, and review executive communications, presentations, and reports. Lead the planning and execution of executive-level events and projects. Lead the planning and execution of high-profile executive events. Oversee executive-level projects, ensuring timely completion. Answer and screen phone calls, emails, and inquiries. Learn and utilize relevant software and tools for administrative tasks. Serve as a point of contact between executives, employees, and external stakeholders. Act as a liaison between executives, internal teams, and external partners. Supervise, mentor, and provide guidance to junior administrative staff. Utilize advanced software and tools for executive support tasks. Stay current on industry trends and emerging executive support technologies. This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary. JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650
