Executive Assistant II

Executive Assistant

II 3.9 3.9

out of 5 stars Birmingham, AL $55,180

• $89,670 a year
• Full-time UAB Medicine 1,708 reviews $55,180
• $89,670 a year
• Full-time Position Overview Pay range: $55,180
• $89,670 / year Benefits and perks available for eligible positions include: robust educational assistance programs, generous paid time off, employee assistance and wellness programs, paid parental leave, qualifying employer for the Public Service Loan Forgiveness (PSLF) Program, plus more.

Job Description Under minimal supervision, provides diverse, complex and often confidential administrative and support services to an executive. Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution. May perform special assignments such as researching information, compiling reports and special projects and events as directed. Requires knowledge of organization policy and procedure and high level of technical skill. May act as office manager. May monitor financial, budgetary and personnel processes. May be responsible for event planning. Key Duties & Responsibilities 1. Performs confidential and complex administrative and support services for an executive. Maintains calendar. 2. May perform special assignments such as researching information, compiling materials/reports for meetings, and coordinating special projects and/or events. 3. May monitor financial, budgetary and/or personnel processes. 4. May follow through on patient needs: scheduling appointments, calling in prescriptions, obtaining records, obtaining lab results, etc. Communicates effectively with physician or other healthcare staff. 5. Performs other duties as assigned. Qualifications Qualifications Bachelor's degree in a related field and three (3) years of related experience required. Or an equivalent combination of relevant education and/or experience. Knowledge of medical terminology may be preferred in some areas.

Licenses / Certifications

/ Registrations Training and certification in Lean and Six Sigma methodologies may be required in some areas.

Knowledge / Skills

/ Abilities  Knowledge of organizational policy and procedure  Advanced computer/software skills  Advanced proficiency in Microsoft office products (Excel, Word, PowerPoint, Access, Visio, Outlook)  Strong organizational skills  Planning skills  Active listening skills  Ability to be results oriented  Ability to be detail-oriented  Ability to multi-task  Ability to prioritize  Ability to adjust to change and perform well in stressful situations  Ability to problem-solve  Must be able to interact with staff at all levels with professionalism and confidentiality  Must be flexible, proactive, and efficient  Must be self-directed/self-motivated  Must have good communication and interpersonal skills  Must be able to perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure  Must be able to accept responsibility for the direction, control and planning of one's own work  Must be able to work independently  Must be able to recognize the rights and responsibilities of patient confidentiality  Must be able to convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief  Must be able to relate to others in a manner which creates a sense of teamwork and cooperation  Must be able to communicate effectively with people from every socioeconomic, cultural and educational background  Must be able to exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment  Must be able to perform effectively when confronted with emergency, critical, unusual or dangerous situations  Must be able to demonstrate the quality work ethic of doing the right thing the right way  Must be able to maintain a customer focus and strive to satisfy the customer's perceived needs  Must be able to maintain professional attire Why Work at UAB Medicine We are UAB Medicine, Alabama's largest and most comprehensive health system, recognized nationally for delivering world-class patient care, pioneering research, and cutting-edge medical education. We proudly serve more than 1.1 million patients each year

• from every county in Alabama, all 50 states, and many countries around the world. Our network spans numerous hospitals, emergency departments, more than 67 other sites of care, and a team of over 2,200 physicians. Our key facilities include UAB Hospital
• ranked the No. 1 hospital in Alabama by U.S. News & World Report and home to the state's only ACS-verified Level I adult trauma center and Magnet-designated hospital
• along with UAB Hospital-Callahan Eye and five UAB St.

Vincent's hospitals serving central Alabama. UAB Medicine offers careers across a wide range of practice environments, from our internationally renowned academic medical center and award-winning community hospitals to our primary and specialty care clinics across the state. Whether you're seeking the fast-paced learning environment of a tertiary care setting or the close-knit environment of a community facility, there's a place for you on our team where you can become part of a mission-driven organization committed to delivering life-changing care. With nearly every medical specialty represented and unlimited opportunities for growth, you'll find the right fit for your skills and career goals. We care for you by offering comprehensive, industry-leading benefit packages to support the individual preferences and circumstances of our diverse staff.