Executive Assistant to the CSFO Alabama State Department of Education - 4.5 Midfield, AL Job Details $42,830 - $60,624 a year 7 hours ago Qualifications Customer communication Research Full Job Description Job Summary The Executive Assistant to the Chief School Financial Officer provides high-level administrative, organizational, and confidential support to the CSFO. This position plays a critical role in ensuring the efficient operation of the Finance Department by managing communications, coordinating financial documentation, supporting reporting processes, and serving as a liaison between the CSFO and internal and external stakeholders. Essential Duties and Responsibilities Provide direct administrative support to the CSFO, including, but not limited to: calendar management; scheduling meetings, and coordinating travel arrangements. Assist with financial reporting processes, procedures, and financial tracking Maintain confidential financial records in compliance with district, state, and federal regulations. Assist in preparation of board agenda items and supporting financial documentation. Serve as liaison between the CSFO and internal/external customers. Track and follow-up on action items. Monitor and prioritize incoming communications and respond on behalf of the CSFO as directed. Prepare and distribute information as directed by the CSFO Maintain organized electronic and physical filing systems. Conduct research and compile applicable documentation. Ensure compliance with district policies and financial procedures. Perform other duties as assigned by the CSFO. Qualifications Associate's degree or Bachelor's degree preferred (Business Administration, Accounting, or related field). Minimum of 3-5 years of executive-level administrative experience in a school district or governmental finance setting preferred. Strong knowledge of office management systems and procedures. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Ability to handle confidential and sensitive information with discretion. Strong organizational, time management, and problem-solving skills. Excellent written and verbal communication skills. Knowledge of school finance software systems preferred. Skills and Competencies High attention to detail Ability to manage multiple priorities Professional judgment and discretion Strong interpersonal skills Initiative and self-direction Ability to work independently and as part of a team Work Environment This position operates in a professional office environment within a school district central office. The role routinely uses standard office equipment and requires extended periods of sitting, computer work, and occasional attendance at board meetings.