Executive Assistant QuickBooks experience required (On-site)

Title:

Executive Assistant - QuickBooks experience required

Location:

Downtown Birmingham (On-site)

Annual Salary:

$65,000 - $75,000 Our client is seeking a highly organized and detail-oriented Executive Assistant to support senior leadership with a strong emphasis on personal financial management and accounting responsibilities. This role is ideal for someone who thrives in a fast-paced environment and is comfortable handling both administrative and financial tasks with discretion.

Key Responsibilities:

Manage executive calendar, travel, and day-to-day administrative needs Oversee personal finances, including bill pay, expense tracking, and budgeting Maintain accurate financial records using QuickBooks Assist with basic accounting functions such as reconciliations and reporting Coordinate with external vendors, accountants, and financial advisors Handle confidential information with a high level of professionalism

Qualifications:

7+ years of Executive Assistant or similar experience Proficiency in QuickBooks required Strong understanding of basic accounting principles Exceptional organizational and multitasking skills High level of discretion and attention to detail Strong communication skills and proactive mindset

Why This Role:

Opportunity to work closely with executive leadership High-impact role with a blend of administrative and financial responsibilities Competitive compensation and benefits Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer:

Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.