Executive Assistant / Accounting Assistant Shorter College - 3.8 North Little Rock, AR Job Details Full-time $46,867.97 - $56,443.14 a year 16 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Tuition reimbursement Paid time off Employee assistance program Vision insurance Life insurance Retirement plan Qualifications Confidential information handling Microsoft Outlook Spreadsheets Executive administrative support Driver's License Accounting Business Administration Business Associate's degree Accounting Office experience University experience Full Job Description Position Summary The Executive Assistant / Accounting Assistant provides high-level administrative support to the Chief Financial Officer while performing a variety of accounting and business office functions. This position requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will possess a solid understanding of basic accounting principles and be able to speak confidently about accounting processes, internal controls, and financial workflows. Essential Functions Provide executive administrative support to the CFO, including calendar management, meeting coordination, travel arrangements, and correspondence. Prepare reports, presentations, spreadsheets, and other business documents with a high degree of accuracy. Assist with accounts payable by reviewing invoices, obtaining approvals, coding expenses, and preparing payments. Assist with accounts receivable, deposits, billing, and maintaining customer and vendor records. Prepare and deliver bank deposits and perform other routine banking transactions as assigned. Run local business-related errands, including trips to banks, financial institutions, vendors, government offices, post offices, and other locations as necessary to support College operations. Process and reconcile credit card statements, expense reports, and routine account reconciliations. Maintain organized financial and administrative records in accordance with institutional policies. Assist with monthly, quarterly, and year-end financial closing activities by preparing schedules and supporting documentation. Respond professionally to inquiries from employees, vendors, students, and external partners. Coordinate meetings, prepare agendas, record meeting notes, and follow up on assigned action items. Maintain confidentiality and appropriately safeguard financial, personnel, executive, and other sensitive information. Recommend improvements to administrative and accounting processes to increase efficiency and accuracy. Perform other duties as assigned. Required Knowledge, Skills, and Abilities Working knowledge of basic accounting principles, including debits and credits, general ledger concepts, accounts payable, accounts receivable, reconciliations, and financial documentation. Ability to explain accounting processes and understand how transactions flow through the accounting cycle. Strong proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications. Excellent written and verbal communication skills. Strong organizational, time management, and prioritization skills. Ability to exercise sound judgment, maintain confidentiality, and demonstrate professionalism at all times. Strong attention to detail with a high level of accuracy. Ability to work independently while also collaborating effectively with others. Ability and willingness to travel locally to conduct banking transactions and other business-related errands as required. Minimum Qualifications Associate degree in Accounting, Business Administration, Finance, or a related field required. Bachelor's degree preferred. Minimum of three (3) years of progressively responsible administrative support experience, with at least two (2) years supporting accounting, finance, or business office operations. Experience working with accounting software or ERP systems preferred. Experience in higher education, nonprofit, or public sector accounting is preferred but not required. Valid driver's license and ability to travel locally as required to perform assigned job duties. Preferred Candidate Profile The ideal candidate will be able to discuss and demonstrate experience with: Accounts payable and accounts receivable processes Bank deposits and account reconciliations Expense reimbursement processes Internal controls and segregation of duties Month-end close support Financial recordkeeping and documentation Vendor management Process improvement and workflow efficiency Core Competencies Integrity and Confidentiality Organization and Planning Financial Aptitude Customer Service Communication Initiative and Problem Solving Physical Requirements Prolonged periods of sitting and computer use. Ability to occasionally lift and carry up to 20 pounds. Ability to move throughout campus offices as needed. Ability to travel locally by automobile to banks and other business locations as required to perform the essential functions of the position.

Pay:

$46,867.97 - $56,443.14 per year

Benefits:

401(k) Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Experience:

Accounting:

2 years (Preferred) Executive administrative support: 3 years (Preferred)

Work Location:

In person