Executive Assistant to Real Estate Team

Executive Assistant & Director of Operations Melanie Nemetz Team - Fostering Relationships | Keller Williams Integrity First Gilbert, AZ (Hybrid/In-Person) Competitive Salary Based on Experience Full-Time About Us The Melanie Nemetz Team - Fostering Relationships is a relationship-driven real estate team committed to delivering exceptional client experiences while building lifelong connections within our community. We are seeking a highly organized, proactive, service-minded professional who thrives in a fast-paced environment and loves creating systems, building relationships, and making things happen. This is not your typical Executive Assistant role. This position serves as the operational hub of our business, overseeing client care, transaction management, event planning, database management, marketing coordination, and administrative operations. If you're someone who loves organization, takes initiative, enjoys connecting with people, and wants to play a key leadership role in a growing business, we'd love to meet you. What You'll DoExecutive & Operations Support Manage daily operations and administrative systems for the team. Create, implement, and improve processes and workflows. Maintain databases, CRM systems, and client records. Keep leadership informed of priorities, opportunities, and challenges. Coordinate office vendors, supplies, and equipment. Assist with onboarding, training, and support of administrative team members. Transaction Coordination Manage all real estate transactions from contract to close. Ensure all documents are complete, accurate, and compliant. Coordinate communication between clients, agents, lenders, title companies, inspectors, and vendors. Track deadlines and ensure smooth, on-time closings. Manage commission processing and transaction paperwork. Client Experience & Relationship Management Execute our client care and follow-up systems. Maintain and grow our client database. Coordinate client appreciation initiatives and referral programs. Manage birthday, anniversary, and home anniversary recognition programs. Create meaningful touchpoints that strengthen client relationships. Event Planning & Community Engagement Plan and execute client appreciation events, community events, and fundraising initiatives. Coordinate all event logistics including vendors, marketing, setup, and follow-up. Develop partnerships and relationships with local businesses and community organizations. Help create memorable experiences that strengthen our brand and client loyalty. Marketing Coordination Assist with listing launches and marketing campaigns. Coordinate social media, email marketing, flyers, and promotional materials. Manage MLS listings and open house postings. Work with vendors and marketing partners to maintain brand consistency. What We're Looking ForRequired Skills ✔ Exceptional organizational and project management skills ✔ Strong written and verbal communication ✔ Ability to manage multiple projects simultaneously ✔ Attention to detail and follow-through ✔ Technology savvy and quick learner ✔ Professional, positive, and service-oriented attitude ✔ Strong problem-solving abilities ✔ Ability to work independently and take initiative ✔ Event planning or coordination experience ✔ CRM/database management experience Preferred Qualifications Executive Assistant experience Real estate industry experience Transaction Coordination experience Marketing coordination experience Customer service or client relations background Experience with Keller Williams Command, Canva, BombBomb, Google Workspace, and social media platforms Arizona Real Estate License (or willingness to obtain one) What Success Looks Like In this role, you will: Keep transactions organized and on track. Deliver an exceptional client experience. Ensure no details fall through the cracks. Build strong relationships with clients, vendors, and community partners. Create systems that improve efficiency and scalability. Help grow the business through outstanding service and relationship management. Why Join Our Team? We believe in building relationships first—both with our clients and our team. You'll have the opportunity to make a meaningful impact, contribute to a growing business, and work alongside a supportive, community-focused team that values integrity, excellence, and service.

Benefits Include:

Growth opportunities Flexible work environment Professional development Team events and community involvement Meaningful work with a purpose-driven organization To Apply Please submit: Your resume A brief cover letter explaining why you're the right fit for this role Any relevant administrative, operations, event planning, transaction coordination, or client care experience We are looking for someone who loves people, thrives on organization, and takes ownership of creating exceptional experiences. If that sounds like you, we'd love to hear from you!

Benefits:

Paid time off

Experience:

Real estate administrative: 2 years (Required)

License/Certification:

Real Estate License (Required)

Work Location:

In person