Executive Operations Assistant

Prestini is seeking a highly organized, dependable, and detail-oriented Executive Operations Assistant to work directly with ownership and support daily office and operational activities. This position combines office administration, inventory, order coordination, customer communication, and e-commerce support. The ideal candidate is proactive, professional, comfortable learning new systems, and capable of balancing administrative responsibilities with hands-on operational tasks. This is a growth-oriented position with the opportunity to assume greater responsibility over time.

Key Responsibilities:

Executive & Administrative Support Work directly with ownership to support daily business operations and special projects Answer incoming phone calls and professionally assist customers, vendors, and business partners Respond to emails and general business correspondence Maintain organized records, files, documents, and office systems Coordinate communication with vendors, contractors, customers, and internal departments Inventory & Order Operations Monitor and maintain accurate inventory records Count, verify, organize, and reconcile inventory as needed Pull, sort, verify, and prepare customer orders accurately Assist with order processing, fulfillment coordination, and shipping documentation Investigate and report inventory discrepancies E-commerce & Customer Support Assist with product listings, updates, and online store maintenance Monitor customer orders and order status Communicate with customers regarding orders, product questions, shipping updates, and account inquiries Help ensure accurate product and inventory information across sales channels Operational Coordination Work closely with supervisors across office, production, shipping, and warehouse operations Help track priorities, deadlines, customer commitments, and operational follow-through Escalate issues or discrepancies to ownership when needed Identify opportunities to improve organization, efficiency, and workflow Qualifications 2+ years of office, administrative, operations, customer service, inventory, or related experience preferred Strong organizational skills and attention to detail Strong verbal and written communication skills Ability to prioritize tasks and work independently in a fast-paced environment Comfortable learning business systems, inventory systems, and software platforms Experience with Microsoft Excel, Outlook, Word, and general computer systems required Experience with Sage Accounting or similar accounting/ERP software is a plus Bilingual English/Spanish preferred Experience in manufacturing, inventory, e-commerce, or logistics environments is a plus Ideal Candidate Takes ownership and follows through Learns quickly and adapts to changing priorities Is comfortable moving between office work and hands-on operational tasks Maintains accuracy under pressure Communicates professionally with customers, vendors, and team members Is interested in long-term growth and increased responsibility

Pay:

$17.00 - $21.00 per hour

Benefits:

401(k) 401(k) matching

Work Location:

In person