Corporate Administrator

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Anaheim, California Type:

Contract Job #312277

Job Title:

Executive & Board Administrator Position Type:

Full-Time, On-Site Location:

Anaheim Hills, CA 92606 About The Role We are seeking a highly organized, professional, and discreet Executive & Board Administrator to provide high-level project and operational support to our senior leadership team, board members, and key stakeholders. This role ensures seamless day-to-day operations, enabling our executive leadership to focus on driving strategic priorities. The ideal candidate thrives in a fast-paced environment, possesses exceptional communication skills, can balance multiple competing deadlines, and confidently serves as a professional liaison for internal and external stakeholders.

Key Responsibilities Calendar & Meeting Management:

Manage complex, fluid calendars for executive leadership and Board meetings. Coordinate logistics for virtual and in-person meetings, including room booking, video links, and catering.

Board & Executive Support:

Prepare, organize, and distribute high-quality agendas, reports, presentations, meeting minutes, and briefing materials for Board and leadership meetings.

Travel & Expense Coordination:

Plan and coordinate comprehensive domestic and international travel itineraries. Accurately prepare and submit monthly executive expense reports.

Liaison & Communication:

Act as a central point of contact and liaison between executives, board members, and external stakeholders while maintaining the highest level of confidentiality and professionalism.

Project Tracking:

Actively track action items, follow up on key initiatives, and ensure institutional commitments are met with a strong sense of urgency.

Core Values Alignment:

Demonstrate and model the Company's Core Values in all professional interactions. Perform other job-related duties as assigned to support organizational needs.

Qualifications & Skills Education:

High school diploma or equivalent required (Bachelor's degree preferred).

Experience:

3+ years of experience in a board-level, senior executive administrator, or comparable high-level support role.

Technical Proficiency:

Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with project tracking tools like Smartsheet.

Confidentiality:

Proven track record of handling highly sensitive and confidential corporate data with absolute discretion.

Organization & Execution:

Exceptional time management, analytical, and problem-solving skills with a flawless attention to detail.

Communication:

Superior verbal, written, and interpersonal communication skills.

Adaptability:

Self-motivated and comfortable working independently or collaboratively within a fast-paced environment.

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