Personal & Executive Assistant to Founder and Family Newport Beach, CA | Full-time | Availability for early mornings, evenings, nights, and weekends is required. I'm a business owner looking for a hands-on Personal & Executive Assistant to take day-to-day responsibilities off my plate so I can focus on running my businesses. You'll work directly with me and coordinate closely with my family and household team. Most of your time will be spent on personal, family, and household matters, with some business scheduling and client communication. Exceptional organization is the most important qualification for this job. I'm looking for someone who can organize a pantry or garage as well as they can manage a packed calendar. You should be able to see what keeps slipping through the cracks, build a system the household can actually use, and follow through until the job is done. If I hand you a problem, I want to trust that you'll handle it, keep me informed when it matters, and tell me when it's resolved. What you'll do Own my calendar. Schedule and confirm appointments, manage personal and business commitments, spot conflicts early, and make sure I have the details I need for the day ahead. Organize the household. Personally tackle projects in closets, the pantry, garage, storage areas, and home office. Build simple systems for supplies, paperwork, and recurring tasks that the household team can maintain. Handle household issues from start to finish. Coordinate with household staff, vendors, and contractors. Get quotes, schedule repairs and maintenance, track invoices, and verify that the work is complete. Support our family and be great with children. Help with school pickups, activities, appointments, and occasional hands-on childcare. Be warm, patient, and dependable, especially when plans change. Manage vehicle needs. Keep track of service, repairs, registration, detailing, and transportation arrangements. Work with the driver and service providers to make sure vehicles are ready when needed. Take care of personal errands and projects. Handle travel arrangements, reservations, shopping, returns, gifts, family events, and last-minute requests. Be willing to pitch in wherever needed, from a quick errand to a complicated project. Provide light business support. Communicate professionally with clients and team members on my behalf, schedule meetings, and follow up on commitments. What we're looking for Experience as a personal assistant, executive assistant, household manager, or in a similar hands-on role. A track record of creating and maintaining systems for physical spaces, calendars, and follow-ups. Experience working with children and the ability to make them feel comfortable and safe. Strong AI skills and a willingness to keep learning. You should already be comfortable using tools like ChatGPT to draft communications, compare vendor quotes, plan travel, and turn scattered notes into clear checklists and routines. You take the initiative to learn new tools, check AI output for accuracy, and protect private family and client information. Excellent written and verbal communication, sound judgment, and discretion with private family and business matters. A valid driver's license and the ability to safely transport children when needed. Flexibility to work early mornings, evenings, nights, and weekends as needed, including when plans change on short notice. How to apply Apply through Indeed with your résumé and a short message. Start your message with "I'll take it from here." Then answer these four questions in 300 words or fewer total. Organization. Tell us about a disorganized space or schedule you took over. What did you change, and how did you make sure the system stuck? Judgment. It's 2:30 p.m. The driver's car won't start, school pickup is at 3:00, a contractor is waiting for access, and a client needs to move a 4:00 call. What do you do first, what do you delegate, and what exact text do you send me? AI skills. Give one real example of how you used AI to save time or improve a process. What tool did you use, what did you check yourself, and what was the result? Children and availability. Briefly describe your experience working with children and your availability for early mornings, evenings, nights, and weekends. We'll review applications that include the résumé and all four responses.

Pay:

$26.74 - $32.21 per hour

Work Location:

In person