Administrative/Executive Assistant II

Business Unit/Group:

Business Affairs Intended Start Date:

ASAP Contract Duration:

Covering Medical Leave (until 6/15/2026)

Location:

Burbank, CA Max Hourly Pay Rate:

$33/h OT Required / Expected?

Possible The Job:

Under direct supervision, this position performs executive assistant responsibilities for Senior Vice Presidents in the Features Business Affairs group. The role also assists with the preparation, review, and distribution of various documents, along with other administrative needs.

• Manage incoming and outgoing emails, correspondence, and communications on behalf of the executive.
• Draft, edit, and format correspondence, deal memos, reports, and other documents for review, signature, and distribution.
• Maintain the executive's calendar, schedules meetings and conference calls.
• Answer, screen, log, and place heavy call volume in a professional manner.
• Maintains and organizes files and documents, both paper and electronic.
• Opens, reviews, records, and distributes or organizes mail.
• Makes photocopies of reports, documents, and other materials.
• Maintains various files, records, indexes, and logs.
• Creates and maintains schedules and reports.
• Responds to inquiries, orders supplies.
• Tracks and prepares various reports.
• Performs research and other related duties as assigned.
• Work with other department executives and assistants to ensure that all relevant databases and reports are regularly updated and maintained.
• Coordinates with other departments, such as Legal, Physical Production, Creative and Finance as needed.
• Performs other duties as assigned.

This role is eligible for the following benefits: Medical, dental & vision Hospital plans 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents) Company paid short and long-term disability Health & Dependent Care Spending Accounts (HSA & DCFSA) Employee Assistance Program Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave Benefits are subject to change and may be subject to specific elections, plan, or program terms. AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options. In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law. Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

• We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

San Francisco Candidates only:

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. City of Los Angeles Candidates only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring.