An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Executive Assistant, Production (Disney Kids & Family)
Req ID:
10156587
Job Description:
SUMMARY :
Disney Kids & Family is a unit of Disney Entertainment Television, which oversees development and production of content geared towards kids, teens and families for Disney+, Disney Channel, Disney Jr and Disney XD. The Executive Assistant will provide high-level administrative support to one or more executives on the film and television team, working closely with production, creative, and finance partners across a broad slate of projects. This role requires a highly organized, proactive, and discreet professional who can manage a fast-paced, dynamic workload while maintaining the confidentiality and attention to detail required in a high-profile entertainment environment. The ideal candidate has prior experience supporting executives in film or television and is comfortable navigating the unique rhythms of development, production, and post-production calendars. This is an excellent opportunity for someone who thrives in a collaborative, deadline-driven environment and wants to build a career supporting content creation at the highest level.
Responsibilities:
Manage complex, ever-changing calendars for one or more executives, scheduling and prioritizing meetings, table reads, screenings, production check-ins, and travel across multiple time zones Serve as a primary point of contact for internal teams and external partners, including studios, producers, talent representatives, and agencies, exercising sound judgment and discretion at all times Coordinate domestic and international travel arrangements, including detailed itineraries, for production-related trips and location visits Prepare, proofread, and distribute correspondence, memos, presentations, and other documents on behalf of the executive(s) Track and help manage department budgets, expense reports, invoices, and purchase orders in partnership with Production Finance Organize and maintain production schedules, script drafts, casting materials, and other time-sensitive documents, ensuring version control and confidentiality Coordinate logistics for internal and external meetings, including scripted and unscripted development sessions, greenlight meetings, and pitch meetings Anticipate the needs of the executive(s) and proactively solve scheduling conflicts or logistical issues before they arise Liaise with other Executive Assistants and support staff across the department and studio to ensure smooth coordination of cross-functional projects Handle highly confidential and sensitive information regarding talent, projects, and business matters with the utmost discretion Assist with onboarding of new hires, vendors, and consultants, including processing paperwork and coordinating access and equipment Provide general administrative support, including expense reconciliation, supply ordering, and file organization Support special projects and department initiatives as assigned
Qualifications:
3+ years of experience as an Executive Assistant or in a similar administrative support role, ideally within film, television, or broader entertainment/media production Familiarity with the development and production process for scripted and/or unscripted film and television content is strongly preferred Exceptional organizational skills with the ability to manage multiple priorities and shifting deadlines in a fast-paced environment Strong written and verbal communication skills, with the ability to interact professionally with executives, talent, and external partners High level of discretion, diplomacy, and professionalism when handling confidential information Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint); familiarity with Concur or similar expense/travel platforms a plus Strong calendar management skills, including experience coordinating across multiple time zones Ability to work independently, anticipate needs, and exercise good judgment with minimal supervision Flexibility to work occasional evenings or weekends as production schedules require Positive, can-do attitude with strong interpersonal skills and the ability to build relationships across all levels of the organization
Required Education:
Bachelor's degree preferred, or equivalent professional experience in lieu of a degree The hiring range for this position in Burbank, CA is $54,000 to $72,300 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Job Posting Segment:
Disney Television Group Job Posting Primary Business:
Disney Branded Television Primary Job Posting Category:
Executive Support Employment Type:
Full time
Primary City, State, Region, Postal Code:
Burbank, CA, USA Alternate City, State, Region, Postal Code:
