Directors Personal Assistant (Executive & Personal)

Director's Personal Assistant (Executive & Personal) Enova Science Costa Mesa, CA Job Details Full-time $21 - $25 an hour 3 hours ago Benefits Health insurance Paid time off Career development plan Professional development assistance Qualifications Mandarin Sourcing Confidential information handling Supplier identification Vendor coordination Executive administrative support Research Driver's License Project management Bachelor's degree Data entry Managing projects Full Job Description Overview Enova Science is a leading contract manufacturer in the supplement and nutrient industry. We are seeking a highly resourceful, patient, and exceptionally organized Personal Assistant to support our Director. This is a unique, hybrid role where business administration and personal lifestyle management seamlessly intersect. The ideal candidate will act as a trusted gatekeeper and problem solver, managing the Director's professional schedule and corporate tasks while simultaneously handling personal errands, travel, and logistics. This role requires an individual who thrives in a fast-paced environment, possesses impeccable research skills, and can maintain absolute confidentiality.

Key ResponsibilitiesCorporate & Administrative Support Calendar & Schedule Management:

Coordinate and manage a complex professional calendar, scheduling high-level B2B meetings, internal reviews, and industry events.

Corporate Admin Tasks:

Assist with company-related paperwork, data entry, basic project tracking, and drafting professional correspondence.

Meeting Preparation:

Prepare agendas, take detailed meeting minutes, and track action items to ensure the Director is fully briefed for all commitments.

Personal Assistance & Lifestyle Management Errands & Logistics:

Efficiently manage daily personal errands, coordinate home maintenance vendors, handle vehicle logistics, and manage personal shopping or deliveries.

Travel Coordination:

Research, book, and manage comprehensive itineraries for both domestic/international business trips and personal vacations (flights, lodging, ground transport).

Research & Problem-Solving:

Conduct thorough research on a variety of topics—ranging from sourcing unique business solutions to finding the best personal services—and present clear, actionable options.

Requirements & Qualifications Adaptability & Patience:

A calm, flexible demeanor with the ability to pivot quickly when priorities change or unexpected problems arise.

Exceptional Time Management:

Highly organized with a proven ability to manage multiple projects simultaneously without letting details slip.

Resourceful Problem Solver:

A proactive "find a way" attitude. When a problem arises, you bring solutions, not just questions.

Research Skills:

Strong capability to dig deep, verify information, and find the best vendors, products, or travel routes efficiently.

Discretion:

Absolute professionalism and a strict adherence to confidentiality regarding both business operations and the Director's private life.

Mobility:

A valid driver's license and reliable transportation are required for handling local errands. What We Offer Competitive salary based on experience. The opportunity to work closely with executive leadership in a booming, stable industry. A dynamic work environment where no two days are exactly the same.

Pay:

$21.00 - $25.00 per hour

Benefits:

Health insurance Paid time off Professional development assistance

Education:

Bachelor's (Preferred)

Language:

Mandarin (Preferred)

Work Location:

In person