Executive Assistant

Executive Assistant at Career Group Executive Assistant at Career Group in Daly City, California Posted in 1 day ago.

Type:

full-time

Job Description:

Our client, a prominent venture capital firm in the Bay Area, is seeking a highly organized and proactive Junior Executive Assistant to support a fast-paced AI Deal Team. This is a great opportunity for someone with 2-4 years of experience who thrives in dynamic environments and is eager to gain exposure to cutting-edge work within the AI space. This role requires exceptional attention to detail, strong communication skills, and the ability to handle confidential information with discretion. The ideal candidate will be a problem-solver who thrives in a fast-paced environment and can anticipate the needs of executives to ensure seamless day-to-day operations. •Please note this is hybrid, 2-month contract role based in San Francisco, CA. Pay will be $50-$55/hr.•

Key Responsibilities:

Provide day-to-day administrative support to the AI Deal Team Manage complex calendars, scheduling meetings across multiple time zones Coordinate internal and external meetings, including logistics and materials preparation Assist with travel arrangements, expense reporting, and invoice processing Support deal flow processes, including document organization and tracking Prepare presentations, reports, and meeting notes as needed Act as a point of contact for internal stakeholders and external partners Handle ad hoc administrative projects with a high level of professionalism and discretion

Qualifications:

2-4 years of experience in an administrative or Executive Assistant role Strong organizational skills with excellent attention to detail Ability to prioritize and manage multiple tasks in a fast-paced environment High level of professionalism and strong communication skills Proficiency in Microsoft Office and/or Google Workspace Experience supporting finance, investment, or deal teams is a plus Ability to maintain confidentiality and exercise sound judgment Please submit your resume for consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. We suggest that you ensure you have updated your profile and that you start collecting your references early. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.