Executive Administrative Assistant

Specialized Recruiting Group is partnering with a client in Duarte, CA that is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support the company's executive leadership team. This role provides high-level administrative support to the CEO, CFO, and Company Directors. The ideal candidate will possess strong organizational, analytical, and communication skills, along with the ability to handle confidential information with professionalism and discretion. This position supports executive operations through reporting, data analysis, presentation preparation, event coordination, sales support, and office/vendor management. The ideal candidate is self-motivated, resourceful, and able to work independently with minimal supervision.

Pay:

$70,000 - $85,000 DOE Key Responsibilities Prepare and analyze sales, backlog, inventory, and manufacturing performance reports Compile and maintain business data, reports, and databases Create executive presentations, reports, and meeting materials Review departmental expenses and prepare supporting documentation Coordinate office operations, facility maintenance, and outside vendors Assist with regulatory reporting and compliance documentation Collect and analyze data from ERP and CRM systems Prepare and manage Non-Disclosure Agreements (NDAs) Support annual business planning, budgeting, and special projects Assist with coordination of corporate meetings and events Prepare monthly sales, bookings, and shipment reports Review and edit sales commission reports Maintain and update regional price books Publish quarterly sales reports by industry Compile annual sales budgets Manage sales representative and Regional Sales Manager (RSM) contracts Coordinate the Annual Sales Meeting and other key meetings Arrange international travel, visas, and visitor documentation Serve as the primary contact for hotel contract negotiations Qualifications Fluent in Japanese Bachelor's degree in Business Administration preferred, but not required Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, Project, Access) Experience with Adobe Illustrator, CorelDraw, or Visio is a plus Experience with Oracle/JDE and manufacturing environments is a plus Notary is a plus Ability to work independently, manage multiple priorities, and maintain confidentiality About Specialized Recruiting Group At Specialized Recruiting Group , we take an individualized approach to professional placement. We provide personalized service tailored to the unique needs of both companies and talented candidates. We specialize in placing top talent in the following areas:

Accounting:

Accounts Payable, Accounts Receivable, Staff Accountants, Controllers, and more

Human Resources:

HR Generalists, HR Managers, Payroll, Recruiters, and Administrative Support Administrative:

Customer Service, Purchasing, Inside Sales, Executive/Administrative Support Pay:

$31.00 - $40.00 per hour

Benefits:

401(k) Dental insurance Health insurance Vision insurance

Experience:

Executive administrative support: 2 years (Required)

Language:

Japanese (Required)

Work Location:

In person Specialized Recruiting Group is partnering with a client in Duarte, CA that is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support the company's executive leadership team. This role provides high-level administrative support to the CEO, CFO, and Company Directors. The ideal candidate will possess strong organizational, analytical, and communication skills, along with the ability to handle confidential information with professionalism and discretion. This position supports executive operations through reporting, data analysis, presentation preparation, event coordination, sales support, and office/vendor management. The ideal candidate is self-motivated, resourceful, and able to work independently with minimal supervision.

Pay:

$70,000 - $85,000 DOE Key Responsibilities Prepare and analyze sales, backlog, inventory, and manufacturing performance reports Compile and maintain business data, reports, and databases Create executive presentations, reports, and meeting materials Review departmental expenses and prepare supporting documentation Coordinate office operations, facility maintenance, and outside vendors Assist with regulatory reporting and compliance documentation Collect and analyze data from ERP and CRM systems Prepare and manage Non-Disclosure Agreements (NDAs) Support annual business planning, budgeting, and special projects Assist with coordination of corporate meetings and events Prepare monthly sales, bookings, and shipment reports Review and edit sales commission reports Maintain and update regional price books Publish quarterly sales reports by industry Compile annual sales budgets Manage sales representative and Regional Sales Manager (RSM) contracts Coordinate the Annual Sales Meeting and other key meetings Arrange international travel, visas, and visitor documentation Serve as the primary contact for hotel contract negotiations Qualifications Fluent in Japanese Bachelor's degree in Business Administration preferred, but not required Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, Project, Access) Experience with Adobe Illustrator, CorelDraw, or Visio is a plus Experience with Oracle/JDE and manufacturing environments is a plus Notary is a plus Ability to work independently, manage multiple priorities, and maintain confidentiality About Specialized Recruiting Group At Specialized Recruiting Group , we take an individualized approach to professional placement. We provide personalized service tailored to the unique needs of both companies and talented candidates. We specialize in placing top talent in the following areas:

Accounting:

Accounts Payable, Accounts Receivable, Staff Accountants, Controllers, and more

Human Resources:

HR Generalists, HR Managers, Payroll, Recruiters, and Administrative Support Administrative:

Customer Service, Purchasing, Inside Sales, Executive/Administrative Support Pay:

$31.00 - $40.00 per hour

Benefits:

401(k) Dental insurance Health insurance Vision insurance

Experience:

Executive administrative support: 2 years (Required)

Language:

Japanese (Required)

Work Location:

In person