Executive Assistant

Description We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to our organization. This contract position is based in Fresno, California, and requires excellent organizational skills and the ability to manage multiple responsibilities with precision. The ideal candidate will thrive in a fast-paced environment and possess strong communication abilities to ensure seamless operation of executive-level tasks.

Responsibilities:

• Prepare records, minutes, and resolutions for Board meetings, attending all required meetings to document proceedings accurately.
• Safeguard corporate documents and records, ensuring their proper maintenance and organization.
• Perform various clerical duties to support office activities, operations, and staff effectively.
• Draft and finalize letters, correspondence, memos, reports, proclamations, public notices, and grant-related documents, ensuring accuracy and compliance.
• Maintain and update records and files related to office operations, ensuring information is easily accessible.
• Manage incoming calls and visitors, maintaining the executive calendar to keep schedules organized and up-to-date.
• Sort and distribute incoming mail efficiently, ensuring timely delivery to relevant parties.
• Coordinate travel arrangements, including booking and organizing itineraries for executive meetings and events.
• Facilitate executive meetings by managing schedules and ensuring all necessary materials are prepared in advance. Requirements
• Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role.
• Proven expertise in managing executive calendars and scheduling appointments.
• Ability to arrange and coordinate complex travel plans and itineraries.
• Strong proficiency in drafting and editing clear and accurate correspondence and documentation.
• Exceptional organizational skills with the ability to maintain detailed records and files.
• Excellent verbal and written communication abilities to interact effectively with staff and external parties.
• Proficiency in handling incoming calls and managing office visitors with a detail-oriented approach.
• High level of discretion and reliability in handling sensitive corporate information.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .