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Executive Assistant
Job
Robert Half
Gardena, CA (In Person)
Full-Time
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Job Description
We are looking for an Executive Assistant to provide high-level support for a non-profit organization in Gardena, California. This Long-term Contract position is ideal for a highly organized and detail-oriented individual who can manage executive priorities, coordinate governance activities, and handle sensitive information with discretion. The role requires strong communication, administrative, and project coordination skills to keep daily operations, board-related processes, and special events running smoothly.
Responsibilities:
- Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records.
- Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership.
- Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization's website.
- Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities.
- Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership.
- Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date.
- Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records.
- Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively.
- Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations.
- Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork.