Executive Assistant Ultimate Staffing Services - 3.8 Irvine, CA Job Details Full-time $78,000 - $80,000 a year 2 hours ago Benefits Health insurance Dental insurance Dependent health insurance coverage Vision insurance Qualifications Executive administrative support Managing executive calendars Full Job Description Executive Assistant Irvine, CA (Fully Onsite) Monday-Friday | 8:00 AM-5:00 PM $78,000-$80,000 + Exceptional Benefits Are you a proactive Executive Assistant who thrives in a fast-paced, high-growth environment? A rapidly expanding global consumer products organization with its North American headquarters in Irvine is seeking an experienced Executive Assistant to support senior executive leadership. This highly visible role offers the opportunity to serve as a trusted business partner to key decision-makers while collaborating with teams across the U.S. and internationally. What You'll Do Manage complex executive calendars, scheduling, and shifting priorities Coordinate domestic and international travel arrangements and itineraries Prepare meeting agendas, presentations, reports, and executive briefing materials Track action items, deadlines, and follow-up activities across multiple departments Draft and manage executive communications and correspondence Support leadership meetings, company events, and executive visits Coordinate with cross-functional teams across multiple time zones Help executives stay organized, informed, and ahead of critical commitments What We're Looking For 5+ years of Executive Assistant experience supporting senior leadership Experience supporting a C-Suite executive, President, General Manager, VP, or similar leader Strong calendar management and complex travel coordination experience Exceptional organizational, communication, and problem-solving skills Ability to manage competing priorities with minimal direction Professional presence with excellent judgment and discretion Advanced proficiency with Microsoft Office, Outlook, and PowerPoint Experience working with global teams or multiple time zones is highly preferred What Makes Someone Successful in This Role Anticipates needs before being asked Maintains strict confidentiality and professionalism Comfortable navigating changing priorities and fast-moving environments Strong attention to detail and follow-through Naturally proactive, resourceful, and solutions-oriented Skilled at partnering with senior leaders and holding stakeholders accountable for deliverables Why Join? Direct partnership with executive leadership High-impact, highly visible role with significant exposure across the organization Opportunity to become a trusted advisor and strategic right hand to leadership Growing international company with strong momentum and expansion plans Exposure to operations, marketing, sales, executive strategy, and global initiatives Comprehensive benefits package including 100% employer-paid medical, dental, and vision coverage for employees, plus dependent coverage assistance All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.