Executive Assistant Vaco $45 - $50 / Hour 401(k), retirement plan United States, California, Irvine Sep 01, 2026

Job Title:

Executive Assistant (Contract)

Location:

Irvine, CA (On-site)

Duration:

Temporary About the

Role:

Our client, a well-established real estate company, is seeking an experienced Executive Assistant to provide high-level support during a leave of absence. This is a great opportunity to step into a fast-paced, professional environment and partner closely with senior leadership. This role requires someone who is proactive, highly organized, and comfortable managing competing priorities while maintaining a high level of professionalism and discretion.

Key Responsibilities:

Provide day-to-day administrative support to executive leadership

Manage complex calendars, scheduling meetings, and prioritizing conflicting requests

Coordinate travel arrangements, itineraries, and logistics

Prepare and edit correspondence, presentations, and reports

Support meeting coordination, including agendas, materials, and notes

Process expense reports and assist with budget tracking

Act as a liaison between executives and internal/external stakeholders

Assist with special projects, events, and team initiatives

Maintain confidentiality when handling sensitive information

Qualifications:

3-5+ years of Executive Assistant experience, preferably supporting senior leaders

Prior experience in real estate, property management, or a fast-paced corporate environment is a plus

Strong calendar management and organizational skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Experience with expense and travel tools (e.g., Concur) preferred

Highly detail-oriented, proactive, and able to work independently

Professional presence with strong interpersonal skills

What We're Looking For:

Someone who takes initiative and anticipates needs

Ability to juggle multiple priorities and adapt quickly

Strong attention to detail and follow-through

A team player who can build relationships across the organization

Why This Role:

Opportunity to gain experience with a reputable real estate organization

Exposure to executive-level operations and high-impact work

Fast-paced, collaborative environment Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer:

Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. For residents of

Ontario, Canada:

Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly). Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.

Virginia residents may access our state specific policies here.

Residents of all other states may access our policies here.

Canadian residents may access our policies in English here and in French here.

Residents of countries governed by GDPR may access our policies here. Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations;

other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.