Overview & Mission:

At Amra Law, P.C., we help individuals and families secure their legacies and protect their futures through custom living trusts, wills, and estate planning. We are seeking a highly organized, proactive Executive Assistant to join our team as an independent contractor supporting our Irvine office. This pivotal role involves providing key operational support, ensuring smooth daily workflow, managing physical and digital document ingestion, and delivering high-touch client hospitality. While legal or estate planning experience is a great plus, we welcome candidates with executive assistant or administrative coordinator experience in other industries (real estate, finance, consulting, hospitality) who bring strong organizational muscle, tact, and genuine pride in quality execution.

Key Responsibilities & Scope of Deliverables:

Irvine Office Support & File Ingestion:

Manage day-to-day local office logistics. Receive, open, audit, scan, and upload daily mail, tax records, client intake questionnaires, and original deeds into our client management systems within 24 hours.

Estate Plan Binder Assembly & Craftsmanship:

Print, inspect, tab, and assemble custom presentation leather estate planning trust binders and client execution packages with meticulous attention to detail, ensuring zero missing pages or misaligned tabs.

Client Experience & Meeting Facilitation:

Greet estate planning clients visiting our Irvine office with executive-level polish, empathy, and professional communication. Serve as an in-person witness during client signing meetings.

Scheduling & Pipeline Tracking:

Coordinate client review meetings and signing appointments, dispatch calendar invites and courtesy reminders, and maintain file statuses to keep matters moving smoothly through our operational pipeline.

Local Filings & Strategic Errands:

Coordinate physical deed submissions at local county recorder offices (e.g., Orange County) and handle routine administrative errands (bank deposits, post office runs) (reimbursed for travel expenses) . Who You Are (Requirements & Qualifications):

Proven Administrative Experience:

2+ years as an Executive Assistant, Administrative Coordinator, Legal Assistant, or Office Manager in a professional setting.

Driven & Ambitious:

You take real ownership of your domain. You thrive in an environment where your organization directly impacts firm growth and opens doors for your own long-term professional development.

Detailed Executioner:

Exceptional organizational skills and an eye for perfection. Typos, misfiled documents, or misaligned binder tabs bug you naturally.

Warm & Professional Communicator:

Strong interpersonal skills and discretion when handling sensitive client data and confidential communications.

Resourceful & Independent:

You solve problems proactively. When faced with a minor bottleneck, you ask smart questions, figure it out, and keep things moving.

Local & Mobile:

Located in or near Orange County, holding a valid CA Driver's License, and possessing reliable personal transportation for local errands.

Contractor Terms & Compensation:

$25.00 - $28.00/hr contract rate based on experience and operational efficiency Independent contractor relationship (1099) Reimbursed at standard IRS rates for business-related driving On-site availability at our Irvine office during mutually agreed daytime windows (~15-30 hrs/wk) Join us to be part of an ambitious team dedicated to protecting families' legacies within a collaborative, growing firm!

Pay:

$22.00 - $28.00 per hour Expected hours: 15.0 - 30.0 per week Application Question(s): Are you able to provide on-site contractor services at our Irvine, CA office for 15-30 hours per week during daytime business hours? Do you possess a valid California Driver's License and a reliable personal vehicle for occasional local errands (e.g., post office, bank, county recorder drop-offs with mileage reimbursed)? How many years of professional experience do you have as an Executive Assistant, Administrative Coordinator, Legal Assistant, or similar role? What specific aspects of this part-time Irvine contractor role and our firm's work appeal to your current career or business goals?

Work Location:

In person