Executive Assistant

Job DescriptionWe're seeking a highly skilled, proactive Executive Assistant to support Dr. Bill Dorfman and Century City Aesthetic Dentistry. If you thrive in a dynamic environment, anticipate needs before they arise, and excel at keeping complex operations running smoothly, we want to hear from you.

As an Executive Assistant, you will serve as a trusted partner, ensuring priorities are managed, communication flows seamlessly, and key initiatives stay on track. You'll handle a wide range of responsibilities from calendar and travel management to event coordination, invoicing oversight, and executive communications. Your work will directly support high‑visibility projects, public appearances, and organizational operations, making you an essential member of our leadership support team.

Compensation Range:

$75,000 - $80,000 annually based on experience Daily OperationsManage and optimize executive calendars, including scheduling meetings, appointments, public appearances, and speaking engagementsPrepare meeting materials, presentations, agendas, and follow‑up documentationServe as the primary liaison between executive and internal/external stakeholdersHandle daily administrative duties: correspondence, filing, data entry, and document managementCoordinate complex domestic and international travel (flights, hotels, ground transport, itineraries)Monitor, prioritize, and respond to emails, messages, and calls on behalf of the executiveTrack deadlines, action items, and ensure timely task completionSupport expense tracking, reimbursements, and basic budget monitoring Cross-Functional & Special ProjectsParticipate in relevant Zoom calls, including all publicist‑related meetingsCollaborate with our social media team to maximize event visibility and effectivenessOrganize company meetings, events, and off‑site activitiesOversee payment processing, track outstanding invoices, and coordinate with our accounting firm on approvals and reportingIdentify and implement opportunities to enhance efficiency and improve processes Other duties assigned as needed to support the executive and team. Required QualificationsProven experience as an Executive Assistant, Administrative Assistant, or similar support roleExceptional organizational and time‑management skills with the ability to juggle multiple prioritiesExcellent written and verbal communication skillsProficiency in Microsoft Office, Google Workspace, and calendar/scheduling toolsExperience coordinating complex travel logisticsStrong attention to detail and problem‑solving abilitiesAbility to work independently and anticipate executive needsHighly professional and dependableProactive with a strong solution‑oriented mindsetFlexible, adaptable, and comfortable in a fast‑paced environmentAdditional InformationAll your information will be kept confidential according to EEO guidelines.