Executive Support/CPA Office Assistant

Executive Support/CPA Office Assistant Tech Solutions LA, Inc. Sherman Oaks, CA Job Details Full-time $65,000 - $80,000 a year 9 hours ago Qualifications Google Workspace Customer communication Teamwork Microsoft Excel Process improvement Executive administrative support Full Job Description Position Overview We are seeking a highly organized, proactive, and detail-oriented Office Assistant to support a fast-paced CPA firm. This role blends administrative support, executive assistance, and operational coordination. The ideal candidate is responsive, tech-savvy, and able to anticipate needs while maintaining a high level of professionalism and confidentiality. Key Responsibilities Administrative & Office Support Provide day-to-day administrative support to partners and team members Manage calendars, schedule meetings, and coordinate logistics Organize and maintain digital and physical files (client documents, tax returns, correspondence) Assist with onboarding of new clients and staff Email Management & Communications Monitor inboxes and flag priority items Draft, proofread, and send professional email responses on behalf of partners Ensure timely follow-ups with clients, vendors, and internal team members Maintain a high standard of written communication consistent with firm tone Personal & Executive Assistance Assist with personal errands for partners (appointments, reservations, travel coordination, etc.) Coordinate both business and limited personal scheduling needs Handle confidential matters with discretion and professionalism Team Support & Coordination Support accounting and tax team members with administrative needs Assist with gathering documents, organizing workpapers, and tracking deliverables Coordinate with third-party providers (payroll, bookkeeping, legal, etc.) as needed Operations & Process Support Help streamline internal processes and improve efficiency Maintain task trackers and ensure deadlines are met (tax filings, client deliverables, etc.) Assist in implementing and managing workflow systems Qualifications 2+ years of administrative or executive assistant experience (CPA firm or professional services preferred) Strong written and verbal communication skills Exceptional organizational and multitasking abilities High attention to detail and accuracy Ability to handle confidential information with discretion Proficiency in Microsoft Office (Outlook, Excel, Word) and Google Workspace Experience with tools such as DocuSign, SmartVault, or Lacerte is a plus Preferred Attributes Proactive and anticipates needs before they arise Strong problem-solving mindset Comfortable working in a fast-paced, deadline-driven environment Professional demeanor with a client-service focus Compensation & Work Environment Competitive salary based on experience Opportunity for growth within a dynamic CPA firm Collaborative, team-oriented environment Exposure to high-level business and tax operations Summary This role is ideal for someone who thrives in a dynamic environment, enjoys being a critical support resource, and can seamlessly balance administrative tasks, client communication, and executive support.

Pay:

$65,000.00 - $80,000.00 per year Application Question(s): How many years of administrative or executive assistant experience (CPA firm or professional services) do you have? Do you have any experience with tools such as DocuSign, SmartVault, or Lacerte?

Work Location:

In person