Senior Executive Assistant (DVC President's Office)
Note:
New employees will be placed at the first step which is $83,952 per year, second step $88,212 per year or third step at $92,664 per year (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $102,276 per year is reached on the salary schedule. Position Title Senior Executive Assistant (DVC President's Office)
Special Instructions to
Applicants Note:
New employees will be placed at the first step which is $83,952 per year, second step $88,212 per year or third step at $92,664 per year (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $102,276 per year is reached on the salary schedule. Our Vision for Social Justice We are seeking people who recognize the critical role community colleges play in social justice, who have ability in this space, enthusiasm for this work, ideas and vision to improve our approaches, and a commitment to achieving equitable academic success for the 50,000+ students attending our five beautiful colleges and centers. Our social justice work calls for employees who have a sense of social responsibility, interest in our community and world in which we live. The intention of social justice work is to strengthen humanity by understanding that every person deserves the benefits of fully participating in our society and institutions. Academic researchers have illustrated that crucial social justice principles are a compilation of equality, equity, diversity, inclusion, engagement, environmental sustainability and human rights. These complex principles are challenging to operationalize in higher education; yet, we are steadfast in our diligence to forge ahead to advance this vital mission. Community colleges are uniquely positioned to lead higher education in the work of social justice. Many of our students come from historically underserved and underrepresented backgrounds; students of color, students with recent immigrant histories, students from cycles of low income if not poverty, students from indigenous communities, and students from first-generation families. The idea of promoting social mobility through education is unconditionally and uncompromisingly embraced by community colleges. This is an exciting role, and it comes with a heavy responsibility. Simply put, we need to create environments where our students achieve greater academic success, so much so that we close our persistent equity/opportunity gaps. If you are committed to social and racial justice and if you are interested in joining a community dedicated to solving these inequities through education, please apply.
Recruitment Type:
Open (Internal and External applicants)
Location Diablo Valley College
Posting Number 0002294
# of Openings 1
Range 65
Salary
YEARLY:
$83,952, step 1
- $102,276, step 5 (see special instructions for initial step placement)
Position Status Permanent
Overtime Status Non-Exempt (eligible)
Position Full-Time
If temporary, employment duration: N/A
# of Hours Scheduled Per Week 40
Work Schedule By Day and Work Hours Mon
- Fri, 8AM
- 5PM Shift Differential % N/A
# of Months 12
Non-work Periods:
N/A
EEO Job Category Professional (Non-Faculty)
Employee Group Confidential
Department D1001-President's Office
Position Definition Under general direction of a College President, Vice Chancellor or Chancellor, using highly significant skills for this series, provide responsible confidential professional administrative and technical support to assigned College President, Vice Chancellor and other administrative staff as assigned. Relieves the College President, Vice Chancellor or Chancellor and other administrative staff as assigned of routine administrative details and assumes responsibility for special projects as assigned. May exercise direct supervision over assigned lower level clerical support personnel and perform other related duties as assigned. Distinguishing Characteristics The Senior Executive Assistant differs from lower level non-executive assistant classes in that the duties and responsibilities are more varied, technical, professional and confidential in nature, and involve a higher degree of initiative and independence and more knowledge of the policies and procedures of college and district-wide functions and operations. Incumbents assist their supervisors in coordinating the operating procedures, communications and administrative support functions of the office. The class differs from the Executive Assistant in that duties and responsibilities of the lower class involve complex administrative support for an Associate Vice Chancellor. The higher classification of Executive Coordinator has responsibilities that involve complex administrative support for the Chancellor and his/her district-wide functions. Examples of Duties/Essential Functions Duties/essential functions may include, but not be limited to, the following: Provide highly complex workflow and office coordination of assigned office; coordinate highly complex logistical support such as setting up meetings, reserving rooms, delivery of materials, etc.; coordinate the development and distribution of the office work products, brochures and other written material; may maintain and update web pages for assigned office; provide highly professional and confidential technical and complex administrative support to assigned office, programs and various committees, prepare agendas, maintain records, prepare minutes, schedule facilities, maintain calendars, prepare contracts, review incoming mail and prepare responses for signature, etc.; serve as a primary point of contact for external and internal constituencies on matters pertaining to the Office of the College President, Vice Chancellor or Chancellor; assist College President, Vice Chancellor, Chancellor and other administrative staff as assigned in maintaining close communication on relevant issues with members of the administrative and management staff, faculty and classified senates, and employee organizations; serves as liaison between District personnel and college personnel to maintain communication regarding policies and procedures; answer highly complex questions and disseminate information on assigned programs to employees, the public, colleges, other agencies, etc.; assist in the implementation of assigned College President , Vice Chancellor or Chancellor's office goals, objectives, strategies and work plans; establish schedules and methods for monitoring administrative activities; implement and interpret assigned college and District policies and procedures; assist in the evaluation of operations and activities of assigned responsibilities including recommending improvements and modifications; prepare various highly complex and confidential reports on operations and activities; participate in budget preparation and administration including preparing cost estimates for budget recommendations; monitor and control expenditures; prepare purchase requisitions, order supplies and materials, and oversee and/or maintain files and records; ensure that records pertaining to assigned functional area are properly maintained; prepare and/or coordinate reports, presentations, statistical reports, and other complex documents; compose, create, and edit a variety of written and verbal communications for the College President, Vice Chancellor or Chancellor from rough draft, handwritten copy, verbal instructions, or from other material; proofread materials for accuracy, completeness, compliance with departmental policies, format, and English usage, including grammar, punctuation, and spellingattend meetings and represent assigned College President, Vice Chancellor, Chancellor or other administrative staff as assigned when required; may maintain databases for assigned programs and responsibilities; investigate complex complaints and recommend corrective actions as necessary to resolve complaints; may travel to other sites and meetings; build and maintain positive working relationships with co-workers, other District employees and the public using principles of good customer service; performs other related duties as assigned. Minimum Qualification-Education/Experience
EDUCATION
Equivalent to the completion of a BA/BS degree from an accredited college with major course work in business, organizational development, public administration, finance or a related field. Additional equivalent experience above the minimum may be substituted for the required education on a year for year basis up to a maximum of two years.
EXPERIENCE
Equivalent to at least six (6) years of progressively responsible full-time clerical and/or administrative work experience in office administration, including at least three years performing technical administrative support functions at or above an Administrative Assistant level. Additional education above the minimum may be substituted for the required experience on a year for year basis up to two years. Minimum Qualification-Knowledge Of Methods, techniques and procedures used in the planning, development and delivery of an administrative program; principles and practices for implementing and directing complex administrative activities, program budget development and monitoring; pertinent District, functional area, program, local, state and federal laws, rules, regulations, policies and procedures; complex business level English usage, spelling, grammar and punctuation; modern office practices and procedures and equipment such as computers and printers; typical modern office computer software programs such as word processing, spreadsheets, presentation programs and databases; report and presentation writing; principles and practices of record keeping, assigning and reviewing the work of others, administrative organization and management; business mathematics and simple statistics. Minimum Qualification-Skill To Minimum Qualification-Ability To Independently perform assigned complex confidential administrative duties with speed and accuracy, communicate effectively both orally and in writing in an office environment; organize, implement and direct complex administrative activities; learn and understand all aspects of the assigned functional areas and programs; learn, accurately interpret and explain pertinent complex college, District, program, local, state and federal laws, rules, regulations, policies and procedures; analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem-solve complex operational and technical issues; assist in the development and monitoring of an assigned office program budget; develop and recommend policies and complex procedures related to assigned operations; develop and recommend goals and objectives in support of assigned office mission and goals; effectively operate modern office equipment including computers and related software; demonstrate advanced keyboarding skills; compile complex and confidential information, maintain complex and college-wide records, and prepare a variety of complex reports; analyze complex situations quickly and objectively and determine proper course of action; plan, organize and schedule complex priorities in the office; establish and maintain effective working relationships with those contacted in the course of work; demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties. Desirable Qualifications 1. Strong written and verbal communication skills with diverse constituencies
2. Ability to establish new office systems to proactively address area needs
3. Ability to produce professional reports and presentations using MS Office Suite
4. Proficiency in working on both recurring and special projects requiring independent judgment, analysis, and attention to detail.
Job Open Date:
06/18/2026
Job Close Date:
07/16/2026
Open Until Filled No
Foreign Degree and Credit Statement:
In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency www.naces.org prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.
Employee Benefits:
Insurance:
The district offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents.
Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.
Retirement:
Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System).
Police Service employees are members of Safety Public Employees Retirement System.
Deferred Compensation:
The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.
Leave Allowance:
The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually
(which can vary based on length of winter break).
Additional Benefits:
The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan,
longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program. For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website Classified Employees Local 1 Contract (Article 20-Benefits): https://www.4cd.edu/hr/localonecontract/2022-2025%20Local%201%20Contract.pdf Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits): https://www.4cd.edu/gb/policies-procedures/manuals/MSC_08.pdf
POST OFFER PRE-PLACEMENT EVALUATION PROGRAM
(PEP) All job offers of employment are conditional upon the applicant's satisfactory results of the Post Offer Pre-Placement Evaluation Program. This involves a physical strength test to demonstrate a minimum level of strength to perform the essential duties of the job. There is no charge for this service. Please do not make an appointment for testing until you have received notification from the Human Resources Department after a job offer is extended. The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. If you are not hired in a listed classification, you may disregard this notification.
ADA Accommodations:
In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to slever@4cd.edu. For administrative purposes, requests must be made at the time of application.
COVID-19
Information Quicklink https://www.4cdcareers.net/postings/12118
Diversity Statement It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.
