Executive Assistant Floater

Executive Assistant - Floater#26-18450 $43.26-$46.38 per hour Menlo Park, CA Onsite Job Description Our Client, a Leading Global Investment Firm company, is looking for an Executive Assistant - Floater for their Menlo Park, CA location.

Responsibilities:

Planning Handle planning logistics for domestic and international travel; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy Manage and Monitor Executives' calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed Liaison and Teamwork Liaise with portfolio organizations, investors, guests, and all Client personnel in professional and courteous manner adhering to Client culture and values statements Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences, using this information only in the course of performing your job for Client Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked

Requirements:

Ability to manage highly sensitive, confidential information with complete discretion Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive Excellent written communication and research skills Extensive experience managing complex and fluid calendars Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts) Critical thinker; excellent judgment; proactive and able to anticipate Executive's needs Team player capable of working with internal and external stakeholders in a way that reflects the Firm's core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect) Education Four plus years' experience as an Executive Assistant; college degree preferred Financial industry knowledge highly desirable