Executive Assistant To CEO

Executive Assistant To CEO Ignite Human Capital Moreno Valley, CA Job Details Full-time $35 - $47 an hour 1 day ago Qualifications Meeting minutes Record keeping Event coordination Workflow management (operations management method) Expense management Writing skills Content editing Process improvement Executive administrative support Improving operational efficiency Task prioritization Productivity software Office management Managing executive calendars Employee engagement Senior level Document management Travel scheduling Microsoft Outlook Calendar Communication skills Stakeholder relationship building Full Job Description We are seeking an experienced Executive Assistant to manage the CEO's office, protect the CEO's time, and coordinate executive-level communications and meetings with discretion and precision. Responsibilities Calendar & inbox management Manage the CEO's complex calendar, prioritize meetings, and resolve scheduling conflicts to protect the CEO's time Triage the CEO's inbox by prioritizing and flagging messages, drafting or sending authorized responses, and scheduling follow-ups Anticipate scheduling issues and implement proactive solutions to prevent disruptions Travel & expenses Arrange domestic and international travel itineraries and logistics Prepare and reconcile accurate expense reports and travel documentation Meetings, materials & follow-up Prepare meeting agendas and assemble required materials Capture action items during meetings and track follow-up to completion Draft, proofread, and format correspondence, reports, presentations, and CEO-facing materials Confidentiality, records & systems Maintain confidential files, records, and databases and handle sensitive information with discretion Ensure organization and version control for executive documents and records Team support & process improvement Provide guidance to administrative team members to standardize processes and improve workflow efficiency Support employee engagement and development initiatives that align with company values and strategic goals Events & company communications Coordinate company events and CEO-involved employee communications to ensure messaging aligns with company values Draft, proofread, and edit CEO-facing communications, memos, and announcements Qualifications Five or more years of executive or C-suite support experience Strong calendar and travel management skills with ability to prioritize under pressure Excellent written and verbal communication skills; experience preparing executive-level materials Demonstrated discretion handling confidential information Strong organization, follow-through, and problem-solving skills Proficiency with Microsoft Office and common calendar and expense systems Ability to build effective relationships with senior leaders and external partners Willingness to work occasional extended hours and travel as needed

Schedule:

Full-time, On-site Salary:

$35-$47/ Hour hb9uGc3PGA